Procurement Specialist at Cruxstone Development and Investment Limited

About the Role

• The Procurement Specialist is responsible for sourcing, negotiating, and purchasing high-quality materials, equipment, and services required for construction projects, facility operations, hospitality management, office etc. The role ensures cost-effective procurement, timely delivery, supplier compliance, and alignment with the company’s PPPs and operational objectives.

Job Responsibilities

Procurement & Sourcing

• Ensure that transactions are processed in compliance with Cruxstone’s Procurement policy to meet specific organizational requirements
• Identify, evaluate, and select potential suppliers who can provide required quality goods/service at the most competitive price, at the right time and to the right location to bring about significant savings.
• Monitor suppliers’ performance to ensure high quality of goods/service and timely delivery.
• Ensures that favorable commercial terms; conditions of purchase, warranties, after sale support services are negotiated and agreed with suppliers.
• Issue RFI/RFQ/RFP to suppliers and ensure to receive responses at the required time.
• Prepare analysis of quotations/bids within Timelines/SLA for approval
• update the weekly procurement dashboard
• Request and analyze quotations, proposals, and tenders to ensure competitive pricing and value for money.
• Maintain an up-to-date vendor database and build strong supplier relationships.

Contract & Negotiation

• Negotiate pricing, payment terms, delivery conditions/terms, and contract agreements.
• Prepare purchase agreements and procurement documentation in line with company PPPs.
• Ensure supplier compliance with contract terms and performance expectations.

Purchase Order Management

• Prepare, process, and track purchase orders (POs).
• Convert PRs to POs in line with agreed SLA
• Monitor order status to ensure on-time delivery of materials and services.
• Resolve issues related to delayed deliveries, shortages, or product quality concerns.

Cost & Budget Control

• Work with end users and finance teams to ensure purchases align with project budgets.
• Identify opportunities for cost reduction to drive savings and procurement process improvement.
• Track procurement expenses and prepare periodic cost reports.

Quality Assurance & Compliance

• Ensure all purchased materials meet required specifications, standards, and regulatory requirements.
• Conduct supplier performance evaluations and audits.
• Comply with company procurement policies and industry best practices.

Education and Work Experience

• Bachelor’s degree in Procurement, Supply Chain, Engineering, Business Administration, or related field
• Completion of NYSC program.
• Relevant Professional Certification like CIPS would be an added advantage
• 4–5+ years of procurement experience

Competencies and Skills

• High level of integrity and ability to use good judgement
• Detailed and pays attention to details
• Understanding of best procurement practices
• Knowledge of construction materials, real estate operations, and supply chain processes
• Understanding of Building material market
• Ability to multi-task and provide results within limited timelines
• Ability to work with and manage Suppliers and End users
• Strong negotiation and analytical skills
• Good reporting and presentation skills
• good oral and written communication skills
• Proficiency in the use of Microsoft Office Applications
• Good knowledge of ERP for medium size organizations.
• Team spirit