Procurement Officer at Pistachio Associates

Location: Victoria Island, Lagos

Job Description

• Maintain PAR inventory levels in concert with FOH, kitchen and Stores
• Receives Requisition from stores and ensures proper approvals
• Compile list of bi-weekly/ 3days, weekly and monthly purchase order sheet
• Sends bi-weekly/ 3days, weekly and monthly purchase order sheet (PR-PRO-01-04) to operations manager for approval.
• Assigns items to be purchased to suppliers and other sources(supermarkets) considering lead time and stock at hand.
• Raise POs and downloads approved POs from Mymicros in PDF.
• Issue and approve POs, specifications to vendors
• Place timely orders of items with suppliers or supermarkets
• Ensure timely receipt of all items
• Update all procurement records
• Liaise with Management for purchase approvals, price fluctuations & supplier updates. “Price Comparism and Supplier Approval Sheet" PF-PRO-01-03
• Communicate with Management, the price comparison sheet every 2 months. Price Comparism and Supplier Approval Sheet” PF-PRO-01-03
• Upon receiving the items, compare the Quantity ordered to Quantity supplied; send a copy of the PO without the prices to the store keeper to help him issue the
• “Material Receipts Note MRN” S30-F4
• Compare unit price on invoices to quotation or contract prices to ensure supplier is charging correctly
• Keep records of all financial transfers to ensure cost controls are in place; liaise with Accounts; follow up on with the accounts
• Input the purchase details on the Accounting system datacom.
• Reconcile total food & beverage purchases with accounting on monthly basis
• Partakes in stock taking whenever required
• Complete receiving records in concert with Quality and Stores, ensures proper signatures and filing. PF-PRO-01-04
• Maintain and update as required the approved vendor list PF-PRO-01-01
• Document all suppliers using the Supplier data & assessment form (PF-PRO-01-05) and Supplier Agreement form (PF-PRO-01-06)
• Develop, maintain and regularly update specification sheets for all items including brands that meet these specifications. PF/PRO-01-02
• Records all quality complaints or non-conformances from suppliers on approved vendor list PF-PRO-01-01.
• Conducts annual supplier evaluation, re-approval and delisting whenever necessary.
• Ensures all procurement records are accurate and up to date
• Registers new suppliers using the Supplier data & assessment form (PF-PRO-01-05) and Supplier Agreement form (PF-PRO-01-06) and verify all
• information provided as accurate and authentic
• Receives samples of new items and coordinates with chef and operations manager for tasting or quality approval.

Minimum Job Requirements
Education / Certifications:

• Bachelor's Degree / HND in Puchasing and Supply, Business Administration, Accounting or Soccial Sciences is required

Experience:

• Five years of Procurement experience in a food manufacturing environment
• Preference for experience in the hotel and restaurant industry.

Knowledge, Skills and Abilities:

• Detail oriented and organized
• Proficient computer skills in Excel spreadsheets; data bases and word processing
• Self motivated, results orientated and excellent personal skills
• Strong knowledge in Maintenance and Reliability
• Strong knowledge/experience managing maintenance through CMMS (Computerized Maintenance Management system)
• Must have a hands-on work ethic.

Salary
N80,000 - N120,000 monthly.