Procurement Officer at Padua Petroleum Nigeria Limited (PPNL)

Duties and Responsibilities

• In accordance with the market analysis, the Procurement Officer ensures that Padua Petroleum Nigeria Ltd (PPNL) obtains any pre-qualification as required by prospective clients and that PPNL is enlisted on all of such clients’ approved supplier’s lists.
• Meticulously manages all aspects of procurement from negotiation to delivery.
• Maintain a register of Tender/Proposal submissions for Procurements, the success rate of all bids shall be recorded and evaluated periodically.
• Monitor business trends and products availability to pay the best price for company goods and services without sacrificing quality or delivery timeline at all times
• Nurture relationships with suppliers / OEMs to negotiate the best prices for the company.
• Identify and researches potential new suppliers / OEMs
• Carry out market survey for purchase of products and ensure competitiveness of pricing.
• Maintain database of Suppliers/OEMs/Contractors
• Evaluate total costs of company purchases
• Develop and implements strategies for procuring, storing, and distributing goods or services and, possibly, maintaining stock levels of frequently ordered goods and services from OEMs/Suppliers.
• Oversees a team of purchasing agents (buyers) in a complex chain of transactions
• Seeks approval from the General Manager and accountable for approval of bid-lists and purchase orders
• Participates in prequalification of suppliers as necessary and evaluation of commercial bids.
• Participate in negotiations of Purchase Orders and Contract Agreements.
• Ensure awards of Procurement Contracts and Purchase Orders are in compliance with Specifications and local and international standards
• Responsible for review of suppliers’ requests for payment and ensuring that all obligations and requirements are met.
• Ensures all Contracts and Purchase Orders close-out are undertaken in a timely manner, including the resolution of claims as and when required
• Oversee estimation of freight costs and call-off freight forwarding services from suppliers, to meet required on-site dates, at minimum costs, or the contractual international commercial terms applicable.
• Provide sound procurement advice on purchases to internal and external customers
• Takes ownership and confidently handle negotiations that leads to notable cost savings.
• Commands credibility and gains suppliers’ respect
• Promotes procurement influence while establishing long-lasting working relationships
• Carry out other assignments as may be directed by Management.
• Prepare and submit weekly and monthly reports to the General Manager on activities carried out, milestones, challenges etc.

Key Performance Indicators

• Keen attention to details
• Purchase Order/Contract Cycle Time
• Supplier Defect Rate
• Procurement Lead Time
• Price competitiveness
• Response time
• Cost Savings
• Margins on Contracts/POs.
• Contract Turn Over.

Education and/or Work Experience/Skills Requirements:

• HND / Bachelor’s Degree in Purchasing, Business Administration or related field is required.
• Minimum of two (2) years experience as a Procurement Officer preferably in the Oil and Gas industry.
• Excellent negotiation skills
• Strong communication and IT skills and ability to communicate effectively with vendors/OEMs.
• Strategic Sourcing skills and ability to manage complex projects and multi-task
• Excellent Customer relationship management.
• Strong analytical skills.
• Ability to flourish with minimal guidance, be proactive, and handle uncertainty.
• Proficient in Word, Excel, Outlook, and PowerPoint.
• Digitally savvy.
• Certifications in Purchasing and Supply Management are highly desirable.

Interfaces with:

• Internal Staff – General Manager, Business Development Manager, HR Manager, Accountant, Admin Supervisor.
• External: OEMs, PR Vendors, Purchasing and Supply Vendors, Clients, Regulatory bodies etc.