Procurement Officer at Domeo Resources International (DRI)

Main Function

• The Procurement Officer is responsible for sourcing, purchasing, and managing goods and services required for smooth business operations while ensuring cost-effectiveness, quality, and timely delivery.
• The role supports operational efficiency by managing supplier relationships, enforcing procurement policies, and ensuring compliance with approved budgets and procedures.
• The ideal candidate must be detail-oriented, analytical, and experienced in procurement processes within hospitality, retail, oil & gas, or FMCG environments.

Role Responsibilities
Procurement Planning and Execution:

• Plan and execute procurement activities in line with operational requirements and approved budgets.
• Source goods, materials, and services from reliable suppliers and vendors.
• Prepare and process purchase requisitions, purchase orders, and contracts.
• Ensure timely delivery of goods and services to support operations.

Supplier Sourcing and Management:

• Identify, evaluate, and onboard qualified suppliers and service providers.
• Negotiate prices, payment terms, and delivery schedules to achieve value for money.
• Maintain strong supplier relationships to ensure consistent supply and quality.
• Conduct periodic supplier performance evaluations.

Cost Control and Value Optimization:

• Ensure procurement activities align with cost-control and budgetary guidelines.
• Identify cost-saving opportunities without compromising quality or service standards.
• Compare quotations and conduct market price analysis before purchases.
• Support strategic sourcing initiatives to improve procurement efficiency.

Inventory and Stock Coordination:

• Work closely with storekeepers and operations teams to maintain optimal stock levels.
• Monitor inventory usage trends and prevent overstocking or stock-outs.
• Support inventory audits and reconciliation processes.
• Ensure proper documentation of received goods and materials.

Compliance and Documentation:

• Ensure procurement processes comply with company policies and approval hierarchies.
• Maintain accurate procurement records, contracts, invoices, and supplier documentation.
• Support internal and external audits by providing procurement-related documentation.
• Ensure ethical procurement practices and transparency at all times.

Vendor and Contract Administration:

• Draft, review, and manage supplier contracts and service-level agreements (SLAs).
• Track contract validity, renewals, and performance compliance.
• Resolve supplier-related issues, disputes, and delivery delays.

Reporting and Analysis:

• Prepare procurement reports including spend analysis, supplier performance, and cost trends.
• Track procurement KPIs such as cost savings, lead times, and supplier reliability.
• Provide management with insights to support decision-making.

Cross-Functional Collaboration:

• Collaborate with finance, operations, stores, and department heads to align procurement needs.
• Support emergency and ad-hoc procurement requests.
• Participate in planning meetings and operational reviews.

Experience / Qualification

• Bachelor’s degree or HND in Procurement, Supply Chain Management, Business Administration, or related discipline
• Minimum of 3–5 years of experience in a procurement role
• Experience in hospitality, retail, oil & gas, FMCG, or facility management environments is an advantage
• Knowledge of procurement policies, contract management, and inventory control
• Professional certification (e.g., CIPS, ISM) is an added advantage.

Competencies/Skills:

• Strong knowledge of procurement processes and supply chain management
• Excellent negotiation and vendor management skills
• Good analytical and cost-evaluation abilities
• Strong documentation and record-keeping skills
• Proficiency in Microsoft Office and procurement systems
• Ability to manage multiple procurement requests efficiently
• Good communication and interpersonal skills
• Behavioural Qualities / Other Competences
• High integrity, transparency, and ethical conduct
• Detail-oriented and well-organized
• Proactive and solution-driven mindset
• Ability to work under pressure and meet deadlines
• Strong accountability and professionalism
• Team-oriented and collaborative attitude