Procument Officer at Avia Mart & Foods

Job Summary

• The Procurement Officer is responsible for sourcing, purchasing, and managing supplies and merchandise required for the smooth operation of the supermarket.
• This role ensures the right quality, quantity, and price of goods, while maintaining strong supplier relationships and complying with company procurement policies.

Key Responsibilities
Purchasing & Sourcing:

• Source and purchase supermarket goods (groceries, perishables, non-food items, consumables).
• Obtain and compare supplier quotations to ensure best value.
• Prepare and process purchase orders in line with approved requisitions.
• Ensure timely delivery of goods to avoid stock-outs.

Supplier Management

• Identify, evaluate, and onboard reliable suppliers.
• Negotiate prices, credit terms, and delivery schedules.
• Maintain accurate supplier records and contracts.
• Resolve supplier-related issues (short deliveries, poor quality, delays).

Inventory & Stock Control:

• Work closely with Store/Warehouse staff to monitor stock levels.
• Support demand forecasting and re-order planning.
• Ensure proper documentation for goods received (GRNs).
• Minimize overstocking, wastage, and expired items.

Cost Control & Compliance:

• Ensure purchases stay within approved budgets.
• Prevent unauthorized purchases and fraud.
• Ensure compliance with internal procurement policies.
• Support internal and external audits when required.

Documentation & Reporting:

• Maintain accurate procurement records (POs, invoices, delivery notes).
• Prepare procurement reports (daily, weekly, monthly).
• Track price changes and supplier performance.
• Reconcile supplier invoices with deliveries.

Coordination & Communication:

• Liaise with Accounts for payment processing and reconciliation.
• Work with Operations and Sales teams to understand product needs.
• Support emergency or urgent purchases when necessary.

Key Performance Indicators (KPIs)

• Stock availability rate
• Cost savings achieved through negotiation
• Supplier delivery performance
• Accuracy of procurement documentation
• Reduction in expired or wasted items

Qualifications & Experience

• OND/HND/BSc in Procurement, Business Administration, Supply Chain, or related field with 2–4 years’ procurement experience, preferably in retail or supermarket operations.
• Knowledge of local suppliers and market pricing is an advantage.

Skills & Competencies:

• Strong negotiation and communication skills
• Good analytical and cost-control ability
• Attention to detail and record-keeping skills
• Integrity and ethical judgment
• Basic computer skills (Excel, inventory systems)