Jobs at Avia Mart and Food

Job Summary

• The Procurement Officer is responsible for sourcing, purchasing, and managing supplies and merchandise required for the smooth operation of the supermarket.
• This role ensures the right quality, quantity, and price of goods, while maintaining strong supplier relationships and complying with company procurement policies.

Key Responsibilities
Purchasing & Sourcing:

• Source and purchase supermarket goods (groceries, perishables, non-food items, consumables).
• Obtain and compare supplier quotations to ensure best value.
• Prepare and process purchase orders in line with approved requisitions.
• Ensure timely delivery of goods to avoid stock-outs.

Supplier Management

• Identify, evaluate, and onboard reliable suppliers.
• Negotiate prices, credit terms, and delivery schedules.
• Maintain accurate supplier records and contracts.
• Resolve supplier-related issues (short deliveries, poor quality, delays).

Inventory & Stock Control:

• Work closely with Store/Warehouse staff to monitor stock levels.
• Support demand forecasting and re-order planning.
• Ensure proper documentation for goods received (GRNs).
• Minimize overstocking, wastage, and expired items.

Cost Control & Compliance:

• Ensure purchases stay within approved budgets.
• Prevent unauthorized purchases and fraud.
• Ensure compliance with internal procurement policies.
• Support internal and external audits when required.

Documentation & Reporting:

• Maintain accurate procurement records (POs, invoices, delivery notes).
• Prepare procurement reports (daily, weekly, monthly).
• Track price changes and supplier performance.
• Reconcile supplier invoices with deliveries.

Coordination & Communication:

• Liaise with Accounts for payment processing and reconciliation.
• Work with Operations and Sales teams to understand product needs.
• Support emergency or urgent purchases when necessary.

Key Performance Indicators (KPIs)

• Stock availability rate
• Cost savings achieved through negotiation
• Supplier delivery performance
• Accuracy of procurement documentation
• Reduction in expired or wasted items

Qualifications & Experience

• OND/HND/BSc in Procurement, Business Administration, Supply Chain, or related field with 2–4 years’ procurement experience, preferably in retail or supermarket operations.
• Knowledge of local suppliers and market pricing is an advantage.

Skills & Competencies:

• Strong negotiation and communication skills
• Good analytical and cost-control ability
• Attention to detail and record-keeping skills
• Integrity and ethical judgment
• Basic computer skills (Excel, inventory systems)

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Job Summary

• We are seeking a detail-oriented and reliable Accountant to manage the financial records and accounting operations of our supermarket.
• The ideal candidate will be responsible for ensuring accurate financial reporting, effective cost control, compliance with financial regulations, and supporting management with sound financial information for decision-making.

Key Responsibilities
Financial Accounting & Reporting:

• Maintain accurate books of accounts for daily supermarket operations.
• Prepare daily, weekly, and monthly financial reports.
• Record sales, expenses, inventory costs, and other financial transactions.
• Prepare profit & loss statements, balance sheets, and cash flow reports.

Cash, Bank & Payment Management:

• Monitor daily cash inflows and outflows.

• Reconcile cash, bank statements, POS transactions, and mobile payments.
• Process supplier payments and staff reimbursements.
• Manage payment vouchers, petty cash, and expense claims.

Payroll & Statutory Compliance:

• Prepare and manage payroll in collaboration with HR.
• Ensure timely remittance of PAYE, pension, and other statutory deductions.
• Maintain staff payroll records and address payroll-related issues.

Inventory & Cost Control:

• Work closely with procurement and store teams to track inventory values.
• Monitor stock costs, margins, shrinkage, and wastage.
• Support stock counts and reconcile inventory variances.
• Implement cost-control measures to improve profitability.

Audit & Compliance:

• Ensure compliance with company financial policies and procedures.
• Support internal and external audits.
• Maintain proper documentation for audit trails.
• Ensure compliance with tax and regulatory requirements.

Budgeting & Advisory:

• Assist management in budgeting and financial planning.
• Analyze financial data and provide insights to management.
• Advise management on cost-saving and efficiency measures.

Qualification and Experience

• HND/BSc in Accounting, Finance, or related field with 3–5 years accounting experience, preferably in a supermarket, retail, or FMCG environment.
• Professional certification (ICAN, ACCA, ANAN) is an added advantage.
• Strong knowledge of basic accounting principles and financial reporting.

Required Skills & Competencies:

• High level of accuracy and attention to detail.
• Strong analytical and problem-solving skills.
• Integrity and confidentiality in handling financial data.
• Proficiency in Microsoft Excel and accounting software.
• Ability to work under pressure and meet deadlines.
• Good communication and teamwork skills.

Working Conditions:

• Full-time role with occasional extended hours during audits or stock counts.
• Office-based with frequent interaction with store operations.
• Reports directly to Operations Manager.