Distributor Management System (DMS) Operator at Abelinis Limited

Abelinis Limited is seeking a highly organized and detail-oriented Distributor Management System (DMS) Operator. In this role, you will play a critical part in stock allocation, reconciliation, and real-time operational tracking to ensure seamless sales execution and inventory management across the distribution chain.

Key Responsibilities

• Stock Allocation: Accurately allocate stock to Van Sales Representatives (VSRs) in line with operational requirements.
• Daily Stock Reconciliation: Reconcile stock movement with VSRs to ensure transparency, accountability, and zero variance.
• Counter Sales Tracking: Monitor and report counter sales performance daily to aid in sales forecasting.
• Inventory Management: Conduct frequent stock counts and maintain proper documentation to ensure inventory accuracy.
• Stock Health Monitoring: Ensure optimal stock health at the Key Distributor level, including rotation, ageing checks, and risk alerts.
• Depletion Tracking: Track stock depletion trends to support timely stock replenishment and prevent stockouts.
• Data Reporting: Provide timely and accurate reports on stock levels, depletion, counter sales, and reconciliation activities.
• Collaboration:  Work closely with VSRs, KD managers, and sales leadership to support smooth field operations.

Key Performance Indicators (KPIs)

• 100% Accuracy in Stock Reconciliation
• Timely Stock Allocation to VSRs
• 95%+ Accuracy in Stock Counts and Reporting
• Zero Variance Compliance
• Daily and Weekly Reporting Timeliness
• Effective Stock Health Management & Depletion Tracking

Requirements

• OND / HND / BSc in any relevant discipline
• 1 – 2 years’ experience in administrative, data, or inventory-related roles (FMCG experience is an advantage)
• Strong analytical and numerical skills
• High level of accuracy and attention to detail
• Proficiency in Microsoft Excel and digital reporting tools
• Strong communication and interpersonal skills
• Ability to work under pressure and manage time effectively
• Strong sense of responsibility, discipline, and integrity
• Must be technologically inclined and proficient in data entry systems

Confidentiality Requirement

As a DMS Operator, you will access sensitive and confidential business information. You are required to maintain strict confidentiality and refrain from sharing any business data or insights with unauthorized individuals.