Procurement Manager at Bollore Transport and Logistics

Job Summary

• Formulation, implementation and monitoring of procurement policies, procedures and processes aimed at the effective, efficient and transparent achievement of Bollore’s strategic objectives, cost and wastage reduction, and vendor/supplier engagement
• Partnership with cost centre owners and functional heads to efficiently and effectively maximize the value they receive from suppliers to meet their objectives.
• Working with business units to drive centralized direct and indirect sourcing and procurement efforts.

Main Tasks and Responsibilities
Head the Procurement Unit:

• Develop and institutionalise the Procurement function of BTLN
• Responsible for Procurement planning and direction while managing the central procurement activities of the BTNL
• Formalise procurement processes and communicate clearly with all HODs and budget holders Generate short, middle and long-term savings and follow them up with KPIs
• Generate relevant reports to the Finance Director and CEO on purchasing, controls and processes.

Develop systems, processes and SOPs:

• Build a team with the capability to drive procurement processes across the organisation
• Develop and implement policies, procedures and processes to maintain the economy and efficiency of operations
• Advise on and ensure compliance with procurement procedures and processes
• Set up a user-friendly framework to manage all purchases (from preparation bid/tender documents, receipt and analysis of offers, the appointment of suppliers, coordination of acceptance tests with technical teams, etc.)
• Driving procurement Processes and Activities
• Liaise with heads of user departments to determine their procurement requirements
• Prepare bid documents, tenders and recommend procurement approach and methods Communicate with suppliers in matters relating to the placement of orders and responding to their inquiries
• Prepares and issues purchase orders; determines and negotiates prices, delivery and credit terms; buys according to established company policies and procedures; maintains accurate purchasing records.
• Evaluate inventory reorder levels and quantity price breaks to determine the most economical purchasing of inventory and supplies in relation to the company's cost of capital.

Supplier Management:

• Analyse and qualify suppliers in accordance with the Company’s policy. Maintain a list of prequalified suppliers for the range of Company goods, services and works
• Responsible for efficient purchasing of inventory, supplies and capital equipment for the company. Receives purchase requisitions and verifies for accuracy and authorization(s).
• Sources new vendors when necessary.
• Responsible for evaluating, assessing and selecting vendors based on capabilities, performance and consistent quality assurance.
• Maintains rapport and good working relationships with vendors; keeps accurate vendor records.

Continuous Improvement:

• Performs other purchasing or inventory control duties as necessary or as requested.
• Implement change and develop new processes to better procure goods and services.
• Analyse market and delivery trends to develop procurement technologies and processes that support those trends.
• Identify areas for improvement to continually drive performance and business results.
• Review current processes for procurement and make recommendations where appropriate.
• Any other job that may be assigned that falls within your job capabilities.

Targets and Goals:

• % of Cost Savings Delivered vs. Budget
• % of Contract compliance by Suppliers
• % POT (Payment on Time) Achieved
• No. of Procurement Committee meetings.

Experience & Qualifications

• A minimum of a First Degree or its equivalent
• At least 8 years experience in Procurement, Sourcing or Purchasing in a reputable organisation
• Professional certification in Purchasing and Supply Management
• Proven track record of customer and efficient resource management.

Skills and Attitude:

• Good organisation skills
• Strong Leadership skills
• Team player
• Negotiation Skills
• Planning and Budgeting
• Procurement Management
• Supplier Management
• Financial Acumen
• Excellent communication skills
• Proficient in all Microsoft tools.