Procurement Coordinator at GOALPrime Organization Nigeria (GPON)

ROLE PURPOSE

The procurement Coordinator, will be responsible for making timely and cost-effective buying decisions that secure value for money for the organization. The role pprovides overall coordination for procurement transactional activities in compliance with GPON’s policies mainly the Supply Chain Operational Manual, best practices, local regulations and business needs. In the event of a major humanitarian emergency, the role holder will be expected to ensure timely support.

PHYSICAL ENVIRONMENT 

Typical office environment. 

ACCOUNTABILITIES AND MAIN WORK ACTIVITIES 

Supply Chain Planning and Management 

• Consolidate Procurement Plans submitted by Project or PO holders’ staff for effective program implementation; 
• Analyse and consolidate Purchase Requisitions in accordance with the Supply Chain Operational Manual; 
• Liaise with suppliers and purchase committee and ensure usage approved pre-qualified suppliers’ list in use. 
• In collaboration with the Supply Chain and Security Manager and Purchase committee, compile an updated pre-qualified suppliers list for signoff. 
• Guarantee adequate procurement transactions and accurate supporting documentation. 
• Comply with GPON policies and procedures on procurement, storage, inventory, distribution and receipt of all GPON materials/goods. 
• Prepare tender documents, requests for information, delivery costs and items; 
• Monitor the compliance of the organizational policies and procedures as far as supply chain functions are concerned. 
• Frequently carry out a market scan to review the prices for goods and services and to ensure that Plan is continuously getting value for money from the pre-qualified suppliers. 
• To continuously research on the alternatives to save money on procurement or improve delivery of necessary goods and equipment’s. 
• Provide support to implementation partners on procurement and logistics processes. 

Procurement process management 

• Develop and monitor the purchase tracker and procurement processes to facilitate effective delivery of programmes. 
• Update and share the purchase tracking report with the and Supply Chain Manager. 
• Maintains records of all purchases, agreements, contracts and ensure regular updates where necessary. 
• Maintain accurate Bills of Quantity for appropriate projects, which are approved by a registered engineer for projects. 
• Follow up and ensures that all outstanding purchase orders are delivered by the due date. Stock & Warehouse process Management 
• Ensure appropriate flow of information between warehouse and stakeholder (procurement team) In receiving and handling stock movement. 
• Ensure that all tools & template of stock and warehouse is in place. 
• Oversee the inventory transactions through physical counts, inspection, etc. to ensure that inventories agree with recorded amounts. 

Customs process management 

• Oversee the process of customs and ensure that customs clearance is affected in an efficient manner within legal requirements. 
• Tracking shipments sent from external parties and providing the required shipping agencies to clear the shipment when needed.