Procurement Associate at Hugo Technologies

ROLE OVERVIEW

• We are seeking a detail-oriented and proactive Procurement Associate to support our procurement team in sourcing, purchasing, and managing supplies and materials necessary for our organization's operations.
• The ideal candidate will have strong analytical skills, negotiation abilities, and a solid understanding of procurement processes.

KEY RESPONSIBILITIES

Sourcing and Vendor Management:

• Identify potential suppliers and vendors through research and networking. Request and evaluate quotations, proposals, and bids from suppliers. Negotiate terms and pricing agreements with suppliers to ensure favorable terms and cost savings.
• Maintain relationships with existing suppliers and vendors, monitoring performance and resolving issues as needed.
• Continuously seek opportunities to streamline the supply chain and identify alternative suppliers to improve efficiency and reduce costs.

Purchase Order Processing:

• Generate purchase orders based on approved requisitions and
• procurement requests.
• Review purchase orders for accuracy, completeness, and compliance with organizational policies and procedures.
• Coordinate with internal stakeholders to confirm specifications, quantities, and delivery schedules.
• Track the status of purchase orders, follow up with suppliers on delivery timelines, and resolve any discrepancies or delays.

Inventory Management:

• Monitor inventory levels and stock availability to ensure adequate supply of materials.
• Collaborate with warehouse or inventory management teams to optimize inventory levels and minimize stockouts or excess inventory.
• Conduct periodic inventory audits to reconcile physical inventory counts with records and identify discrepancies.

Contract Management:

• Assist in the drafting, review, and administration of procurement contracts and agreements.
• Ensure compliance with contractual terms and conditions, including delivery schedules, quality standards, and payment terms.
• Track contract expiration dates and facilitate contract renewals or renegotiations as necessary.

Data Analysis and Reporting:

• Collect and analyze procurement data, including spending patterns, supplier performance metrics, and cost savings opportunities.
• Prepare reports and dashboards to provide insights into procurement activities and performance indicators.
• Identify trends, risks, and opportunities for process improvements and cost optimization.

REQUIREMENTS

• Bachelor's degree in Business Administration, Supply Chain Management, or related field.
• Proven experience in procurement, purchasing, or supply chain management.
• Strong analytical and negotiation skills, with the ability to analyze data and negotiate contracts effectively.
• Proficiency in procurement software and tools, such as ERP systems, e-procurement platforms, and Microsoft Excel.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively with internal stakeholders and external suppliers.
• Detail-oriented with strong organizational skills and the ability to manage multiple tasks simultaneously.
• Knowledge of procurement best practices, contract law, and regulatory requirements.
• Certification in procurement or supply chain management (e.g., CSCP, CPSM) is a plus.