Personal Assistant at TotalEnergies

Offer ID: 46917BR
Employment type: Regular position
Metier: Administrative Support, Secretarial Support
Branch: Marketing & Services

Job Description

• Are you a First Degree holder with the capability to manage a Senior Management Executive as a Personal Assistant?
• Do you have the right profile, competencies, and emotional intelligence to coordinate the office of the Executive?
• If you desire to work and learn from top leaders, this might be the best role for you.

Activities

• Manages the Executive's daily itinerary.
• Keeps accurate schedule of important Group/Company activities and events.
• Maintains an effective and efficient document management system.
• Follow up of designated tasks to ensure progress to desired deadlines.
• Schedule and prepare necessity for all Executive Committee Meetings.
• Processes incoming and outgoing mail and deals with telephone enquiries as appropriate.
• Prepares a weekly report of expatriate personnel arrival and departures.
• Processes purchase orders and expense claims for the office
• Prepares letters, speeches, and/or statements where necessary.
• Maintains an efficient booking schedule for use of the Boardrooms and Meeting rooms
• Translates documents as needed from French to English and vice-versa.

Context and Environment:

• The Executive's office is sensitive and characterized by high levels of activity.
• Organization and information management skills (i.e Confidentiality and good analytical sense) are vital to the management.

Candidate Profile

• Minimum of 2nd Class Upper BSc./ HND Arts or Social Sciences (including Economics and Accounting)
• Not more than 2-3 years post NYSC relevant administrative experience.
• Reliability and confidentiality are of paramount importance
• The candidate must be of high Integrity – the quality of being honest and having strong moral principles
• Strong Interpersonal skill - Ability to effectively communicate, interact, and work with other individuals and groups
• Communication and excellent presentation - Strong presentation skills, able to explain concepts concisely and accurately
• Self-Motivated - Ability to drive oneself to take initiative and action to pursue goals and complete tasks
• Must possess high numerate, language and computer skills.