Personal Assistant to the Vice Chairman at Stresert Services Limited

The Personal Assistant to the Vice Chairman will play a pivotal role in ensuring the seamless coordination of the Vice Chairman’s professional and personal commitments. This position requires a highly organised, detail-oriented, and resourceful individual who can manage complex schedules, handle confidential correspondence, support high-level engagements, and provide comprehensive administrative, logistical, and project support. The ideal candidate will demonstrate excellent communication skills, discretion, and prioritization skills and the ability to represent the Vice Chairman with professionalism at all times, including during international travel and high-profile events.

Duties:

• Manage the Vice-Chairman’s diary.
• Help with daily time management.
• Handle the VC’s correspondence to include email management.
• Take dictations and draft correspondence.
• Ensure thorough editing of the VC’s manuscripts.
• Travel with the VC, even at short notice if necessary.
• Handle the VC’s flight itineraries, visa processing, passport renewal, airport protocol etc.
• Supervise loading and offloading of all luggage on aircraft when the VC travels.
• Attend events with the Vice Chairman.
• Represent the Vice Chairman at meetings or functions if and when required.
• Manage various projects, including events.
• Work with other members of staff on different projects and events.
• Liaise with staff, sister companies and subcontractors on behalf of the Vice-Chairman.
• May be required to do some research and speech writing occasionally with respect to the VC’s engagements and projects.
• Liaise with the Directors when necessary.
• Ensure regular stock taking and proper documentation of all Vice Chairman’s personal items in storage.
• Work hand in hand with HR & Administration and Personnel Management to ensure adequate stocking (purchase, issuance and digitalized documentation/management) of all corporate items in storage.
• Run personal errands when required.
• Work with vendors of personal clothing and accessories
• Handle any other responsibilities under the purview of the Vice Chairman

Skills required:

• Good fashion sense
• Excellent sourcing and negotiation skills
• Strong administrative skills
• Excellent written and verbal communications skills
• Organisation and time management skills
• Attention to detail
• Working under pressure
• Confidentiality
• Project management
• Event management
• Logistics and protocol management
• Microsoft Office 365 skills
• 3-5 years of experience in a similar role.
• Good Bible knowledge is an advantage
• International travel is an advantage.