Duty location: Maiduguri, with Minimal field-based visits
Report to: Finance
Duration: 12 Months with possibilities of extension
Role and responsibilities
The purpose of the Finance Officer is to support day-to-day operations and provide guidance to area/field offices on technical issues, provision of training and information sharing, and monitoring of the implementation of minimum financial standards.
Generic Responsibilities
- Implement financial systems and procedures according to the Financial Handbook and other YIPDI policies, and delegate support function portfolio according to the plan of action at the area level
- Prepare bank accounts and cashbox reconciliations
- Verify that vouchers and supporting documents meet YIPDI standards before payment
- Ensure timely payment of staff salaries, contractors, suppliers, and other expenditures
- Ensure sufficient cash in the bank and in the cash boxes
- Prepare and develop status reports as required by management, monthly financial reports (when requested), and send all relevant documents to the country office
- Ensure scanning and filing of all financial documents according to YIPDI standards
- Supervise, train, and develop financial staff
- Support programme staff in financial matters
- Promote and share ideas for improvement of the support function
Specific Responsibilities
- Responsible for managing the monthly financial statements of the Area office
- Ensure that all payment requests are properly documented, verified, and authorized before payments are made
- Control that supporting documentation of all cash transactions is valid and report to the Finance Coordinator in case of insufficient documentation
- Issue payment vouchers and ensure that all payments have the correct project and account codes
- Posting and rebooking financial transactions into [YIPDI’s financial software]
- Track, with the Manager spending versus budgets via the Budget Monitoring tool.
- Keep track and record all cash advances and ensure all advances are accounted for within the set guidelines [with some flexibility with good justification]
- In close coordination with Programme Managers/Coordinators, prepare the quarterly cash forecast/ cash request to the country office, for all projects to ensure cash flow in the Area office
- Process payments directly to suppliers, other vendors, and other agencies.
- Assist the Line Manager and Area Manager as requested
Competencies
Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:
Professional Competencies
- Experience from working as a Finance Officer in the humanitarian or development sector, or in the private sector, or with a local NGO
- Previous experience working in the North-East Nigeria Context is a bonus
- Documented results related to the position’s responsibilities
- Professional knowledge of auditing is a bonus, but not essential
- Good working knowledge of English is required
Context/Specific skills, knowledge, and experience:
- Honest and high integrity
- Ability to work under pressure, independently, and with limited supervision
- Hard-working
- Flexible and co-operative
- Willingness to learn (if asked by supervisor) new aspects of financial software
- Security, political, and cultural awareness
Behavioural Competencies
- Planning and delivering results
- Empowering and building trust
- Communicating with impact and respect
- Coping with change
- Handling an insecure environment
Desirable
- Knowledge of any automated financial system.
- Knowledge of the Awards Management System
- Good written & oral English proficiency
- Experience of working on emergency responses.
- Experience in managing 1-3 reporting staff
At YIPDI, we give employees at all levels responsibility and foster professional growth and innovative teams. You can expect a supportive culture and an open dialogue with management. We are committed to diversity, equity and inclusion. Together, we save lives and rebuild futures. Safeguarding is central to YIPDI’s work. We expect all employees to:
- treat everyone with respect and dignity
- contribute to building a safe environment for all
- never engage in any form of exploitation, harassment, and specifically sexual exploitation, abuse, and sexual harassment (SEAH)
- always report. YIPDI has a zero-tolerance approach to inaction against exploitation
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