Personal Assistant to the Managing Director at AAA Medi-Calibrations Limited

Job Summary

• We are looking to hire a competent, organised, trustworthy, and proactive Personal Assistant to the Managing Director to provide administrative, coordination, and executive support.

Role Description

• The Personal Assistant will support the Managing Director in managing daily schedules, communication, follow-ups, documentation, meetings, travel arrangements, reminders, and personal deadlines.
• The ideal candidate must be highly organised, discreet, detail-oriented, emotionally intelligent, and able to manage multiple tasks without constant supervision.
• This role requires someone who can think ahead, follow up properly, communicate professionally, and help the MD stay structured and effective.

Key Responsibilities

• Calendar, Schedule & Diary Management.
• Communication & Correspondence.
• Follow-Up & Task Tracking.
• Documentation & Filing.
• Travel, Logistics & Personal Coordination.
• Executive Support.
• Confidentiality & Professional Conduct.

Required Qualifications & Experience

• Minimum of HND / Bachelor’s degree in Business Administration, Secretarial Studies, Management, Communications, or a related field.
• 1 – 3 years’ experience as a Personal Assistant, Executive Assistant, Administrative Officer, Office Manager, or similar role.
• Experience supporting a senior executive, entrepreneur, business owner, or managing director is an advantage.
• Strong written and verbal communication skills.
• Good knowledge of Microsoft Office tools: Word, Excel, PowerPoint, Outlook/Google Calendar.
• Ability to use digital tools for scheduling, task tracking, document management, and communication.
• Excellent organisational and follow-up skills.

Required Skills & Attributes:
The ideal candidate must be:

• Highly organised and detail-oriented.
• Proactive and able to anticipate needs.
• Trustworthy and discreet with confidential information.
• Professional in communication and appearance.
• Calm under pressure.
• Able to multitask and prioritise effectively.
• Strong in follow-up and execution.
• Respectful, emotionally intelligent, and mature.
• Comfortable working in a fast-paced business environment.
• Willing to learn and improve continuously.