Personal Assistant to the CEO at Nextzon Business Services Limited

Duties

• Maintains a comprehensive calendar, including scheduling of appointments, travels, meetings, and conferences and on behalf of the Managing Director.
• Handles all incoming and outgoing correspondence, prioritize in terms of urgency, and redirect as necessary.
• Taking messages on behalf of the executive office from internal and external clients
• Typing/word processing of documents
• Maintains and updates information and data system as necessary within the Managing Directors’ office, including hard copy files system and electronic files.
• Proper filing of all official executive documents
• Organizing internal and external meetings with and on behalf of the MD/ CEO
• Manages the travel Itinerary of the Managing Director as regards booking of flight tickets, processing of visa applications, booking of hotel accommodation, and preparation of allowances, etc.
• Attends to all staff needs /requests and channels them to the appropriate personnel or unit within the office
• Managing databases of MD/CEO
• Processing maintenance requests for the executive office as the needs arise.
• Implementing and maintaining procedures/administrative systems
• Liaising with staff, suppliers, and clients where such duties entail
• Preparing letters, presentations, and reports
• Ensuring the MD’s things are adequately administered, including the following: ensuring the domestic residence is functioning well, electricity bills, and DSTV is paid as and when due.
• She removes all burdens from the MD/CEO which would have required his/her attention, but which professional and business activities will not permit.
• Any other as may be maybe assigned by the executive office within the scope of expertise.

Requirements

• NCE / HND / First Degree with a background in Finance or Business related courses.
• A minimum of 3 years of practical experience in a similar role.
• Female preferably.

Skills:

• Have a track record of strong performance and are looking for an opportunity to transition into an exciting new role
• Strong organizational skills that reflect an ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Flexible, self-motivated, and proactive
• Demonstrate ability to maintain credibility, trust, and support with colleagues and clients.
• Ability to work under pressure and deadlines.
• Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat, and Social Media web platforms.
• Good written and verbal communication.
• Ability to exercise diplomacy, and discretion, and maintain confidentiality.
• Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment.
• Forward-looking thinker, who actively seeks opportunities and proposes solutions.

Salary
N80,000 - N100,000 monthly.