Personal Assistant at Radio Now FM

Job Description

• We are seeking a highly organized, proactive, and discreet Personal Assistant (PA) to provide high-level administrative and strategic support to the Managing Director (MD).
• The successful candidate will be responsible for managing the MD’s schedule, communications, travel, and key administrative functions, enabling the MD to focus on strategic priorities and high-impact decision-making.

Key Responsibilities
Calendar & Schedule Management:

• Coordinate and maintain the MD’s calendar, including meetings, appointments, and travel.
• Ensure efficient time management and conflict-free scheduling.

Communication & Correspondence:

• Handle and prioritize incoming emails, phone calls, and other communications.
• Draft and proofread correspondence, presentations, and reports on behalf of the MD.

Meeting Coordination:

• Organize and prepare for meetings, including setting agendas, taking minutes, and following up on action items.
• Liaise with internal and external stakeholders to ensure efficient meeting logistics.

Travel & Logistics:

• Plan and manage all aspects of the MD’s travel arrangements, including flights, accommodation, itineraries, and visas.
• Ensure smooth transitions and minimal disruptions during travel.

Confidentiality & Discretion:

• Handle sensitive and confidential information with the utmost integrity and professionalism.
• Act as a trusted gatekeeper for the MD’s time and attention.

Administrative Support:

• Maintain filing systems (digital and physical), track expenses, and support budgeting where required.
• Support the MD in personal tasks when necessary, such as household management or private scheduling.

Project & Task Management:

• Track and manage key tasks, deadlines, and projects assigned by the MD.
• Coordinate with teams to ensure follow-through on deliverables.

Key Requirements

• Bachelor’s Degree in Business Administration, Management, Communications, or a related field preferred.
• 2 – 5 years of experience as a Personal Assistant, Executive Assistant, or similar role, preferably supporting C-level executives.
• Male preferrably for Gender balance

Skills & Competencies:

• Exceptional organizational and multitasking abilities.
• Strong verbal and written communication skills.
• Proficiency in MS Office Suite (Outlook, Word, Excel, PowerPoint); familiarity with collaboration tools (e.g., Slack, Trello, Zoom) is a plus.
• High level of discretion, integrity, and professionalism.
• Ability to anticipate needs, work independently, and maintain composure under pressure.
• Strong interpersonal skills with the ability to build relationships across all levels of the organization.
• Additional Attributes
• Flexibility to work outside regular office hours when necessary.
• Proactive and resourceful with a problem-solving mindset.
• Highly dependable and trustworthy.
• Strong attention to detail.