Personal Assistant at OBSIDIAN Capital Limited

Job Description:

We are looking for an organised, diligent, experienced and dedicated Personal Assistant (PA) to support a Senior Executive (SE). The ideal candidate must have a positive attitude, be credible, reliable, discrete, responsible, trustworthy, mature, demonstrate a high attention to detail, good initiative and strong communication skills, both verbal and written. Cultural fit is key to the role, and it is vital that the PA shares and upholds our values and beliefs.

Required Qualifications and Skills:

• Strong organisational skills, able to prioritise and perform multiple tasks seamlessly. 
• Excellent ability to speak and write English language.
• Proficient in MacOS Keynote, Pages, Numbers, MS Word & MS Excel.
• Diligent, high attention to detail.
• Strong interpersonal skills, good at building stakeholders relationships.
• Result oriented, able to deliver on time, under pressure.
• Highly adaptable, able to deal with ambiguity and change.
• Able to handle confidential matters with absolute discretion.
• Able to work in a fast-paced, team with minimal supervision.
• Proactive, with good decision-making capacity.
• Client-facing experience.
• Good Numeric ability.
• Must be mature, courteous, reliable. 
• Bachelor’s Degree.

Key Responsibilities of this role include but are not limited to:

• Organise and maintain SE’s daily schedule - booking appointments and coordination of any travel logistics.
• Keep the SE well informed of upcoming commitments and responsibilities, following up appropriately. 
• Assist the SE with organising regular team meetings, training days, team bonding activities, etc. Use own initiative to solve problems as they arise.
• Manage ad-hoc and special projects, events from idea stage to fruition.
• Interact and communicate professionally with high-level corporate organisations and high profile individuals, as an extension of the SE.
• Prioritise urgent matters and proactively manage any conflicts efficiently and effectively, and following-through on projects until the successful completion, often with deadline pressures.
• Help to manage communication between the SE and the wider team, promoting team work and collaboration.
• Handle incoming documents relating to live transactions. Liaise with and support the work of the wider team.
• Manage some of the SE’s personal tasks on his behalf.