Personal Assistant at ICS Outsourcing

Job Summary

ICS Outsourcing is currently seeking to join our client team a highly organized and proactive Personal Assistant who will provide comprehensive administrative and executive support within a fast-paced Oil & Gas environment. The ideal candidate will be responsible for managing schedules, handling correspondence, and ensuring the smooth day-to-day operations of the executive office.

Key Responsibilities

• Manage and maintain the executive’s calendar, including scheduling meetings, appointments, and travel arrangements
• Screen, prioritize, and respond to emails, calls, and other correspondence on behalf of the executive
• Prepare reports, presentations, and documents as required
• Organize meetings, take minutes, and follow up on action points
• Handle confidential information with discretion and professionalism
• Coordinate internal and external communications effectively
• Assist with personal errands and tasks as assigned
• Maintain organized filing systems (both electronic and physical)
• Liaise with internal departments and external stakeholders on behalf of the executive

Requirements

• Bachelor’s degree in Business Administration or a related field
• Proven experience as a Personal Assistant, Executive Assistant, or similar role
• Strong organizational and time management skills
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Ability to multitask and prioritize tasks effectively
• High level of discretion and confidentiality
• Strong attention to detail and problem-solving skills