Personal Assistant at Greenswealth Corporate Services Limited

Job Summary

• The Personal Assistant (PA) will provide high-level administrative and operational support to the Executive,ensuring efficient management of their schedule, communications, and tasks.
• This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities
Administrative Support:

• Manage the executive’s calendar, schedule meetings, and coordinate travel arrangements.
• Prepare, proofread, and edit correspondence, reports, and presentations.
• Handle incoming calls, emails, and other communications on behalf of the executive.
• Maintain accurate filing systems (digital and physical).
• Handle social media page (Edit and post content)

Operational Assistance:

• Coordinate and follow up on projects, tasks, and deadlines.
• Liaise with internal departments and external partners to facilitate the executive’s directives.
• Conduct research and compile information as required.

Event & Meeting Coordination:

• Organise meetings, prepare agendas, and take minutes.
• Arrange logistics for business trips, conferences, and company events.

Confidentiality & Professionalism:

• Handle sensitive information with the utmost discretion.
• Represent the executive professionally in all interactions.

Personal Tasks:

• Assist with personal errands and appointments when necessary.
• Manage certain personal projects on behalf of the executive.

Qualifications & Requirements

• Bachelor’s Degree in Business Administration, Secretarial Studies, or a related field (preferred).
• Excellent communication skills (written and verbal).
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organisational and time management skills.
• Ability to work independently and manage multiple priorities.
• High level of integrity and confidentiality.
• Must be female
• Must reside close to Job Location.
• Must be experienced in the role

Key Competencies:

• Attention to detail
• Problem-solving skills
• Proactivity and initiative
• Adaptability and flexibility
• Professional appearance and demeanor.
• Social Media Management

Working Conditions:

• Office-based role with occasional travel as required.
• Flexibility to work beyond standard office hours when necessary.