People and Operations Associate at SureGifts

What will you do?

• You will be responsible for administering all human resources and administration programs and processes designed to attract, retain and motivate employees, this includes managing the entire workspace and implementing HR-related activities.

Essential Job Functions:

Human Resources

• Responsible for the recruitment and selection of new hires, training and development, employee relations, counselling, personnel data systems, compensation/benefits administration and other HR functions for staff
• Act as the First Point of Contact between the People department and employees.
• Provide timely, thoughtful and empathetic support on all employee enquiries and requests.
• Develops and coordinates the delivery of all general training and wellbeing events for employees—personal, professional, and team development.
• Schedules and organises team, travel and logistics for all official trips.
• Establishes, develops, maintains and updates the filing system for the department.
• Keeps Senior and Executive Management well-informed of people activities and significant problems
• Handles confidential and non-routine information and explains policies when necessary
• Guide employees and line managers through disciplinary procedures following company policies and guidelines.
• Prepares employee separation notices and related documentation, and conducts exit interviews to determine reasons behind separations.
• Performs HR-related activities as assigned by COO and/or Founders

Operations

• Manages all activities related to the maintenance of the facilities, office equipment and systems.
• Responsible for monitoring and replenishing stock inventory level of office materials such as paper, toner, office pins, folder, tissues, beverages etc and updates forecasts.
• Supervising other support office employees – cleaners, drivers, security, etc. Trains directs and appraises assigned personnel
• Manages the Office Fleet, ensuring vehicles are in good condition and drivers are available
• Supervises the cleaning, maintenance and alteration of office areas and equipment, as well as layout, arrangement and housekeeping of office facilities.
• Assumes responsibility for the security of all the facilities, conducts scheduled inspections of the facility and vehicles and implements improvements as necessary
• Ensures the timely payment of utility bills (Power, Internet, Cleaning, Security & Waste & other payments)
• Negotiates the purchase and ensures timely delivery of office supplies and furniture, office equipment, etc., for the entire staff per company purchasing policies and budgetary restrictions.
• Responsible for the facility's day-to-day operations including securing building security access, internet providers, etc.)
• Maintains relations with all supply vendors including food vendors,
• Handle ad hoc design projects as needed

Who are we looking for?

• Bachelor's Degree/HND Degree
• 2-3 years experience in HR or a similar role
• CIPM or PHR qualification (an added advantage)

Person Specifics

• IT savvy
• Excellent communication;
• Goal-oriented
• Deliberate with his/her time
• Detail-oriented and able to meet deadlines;
• Can thrive without direct one-on-one supervision
• Exceptional problem-solving skills.
• Has a strong passion and motivation that is infectious
• Committed to delivering high-quality results,
• Flexible, determined, and displays enthusiasm
• Displays integrity and high personal ethical standards.
• Knowledge of Office Management