Payable Accountant at AshLuxury

About the job

• This role ensures the financial rigor and timely execution of Ashcorp's accounts payable function. You will safeguard assets by enforcing financial controls, managing high-volume currency transactions (local & foreign), and ensuring audit readiness across the business.
• This role requires a detail-oriented individual with strong organizational and communication skills. The Payable Accountant will work closely with internal teams and external vendors to resolve discrepancies and ensure compliance with company policies and procedures.

Key Responsibilities

Invoice & Transaction Management

• Receive, review, and accurately code vendor invoices (local and international) for high-value inventory, fixed assets, and operating expenses, ensuring proper classification for tax purposes.
• Control Verification: Ensure all invoices meet the 3-way match standard (PO, Goods Receipt, Invoice) and verify compliance with the Ashcorp's financial approval matrix before entry into the accounting system.
• System / Record Entry: Execute timely and accurate data entry into the accounting platform(s) for all AP transactions, particularly ensuring correct posting of FX gain/loss at the point of recognition.

Payment Execution & Foreign Currency Management

• Payment Processing: Prepare and execute high-volume payment runs, including local bank transfers in Naira and complex foreign currency wire payments. Ensure optimal timing is maintained to maximize early payment discounts.
• Vendor Maintenance: Manage the vendor master file, ensuring all details, especially international bank account information and local bank validation, are accurate, verified, and secured.

Financial Control & Month-End Operations

• Reconciliations: Perform frequent, detailed reconciliations, including the AP sub-ledger to the General Ledger (GL), local bank accounts, and corporate credit statements.
• Month-End Support: Prepare and post essential month-end AP-related journals, including accurate accruals, prepayments, and intercompany settlements.
• Aging Analysis: Generate and analyze detailed AP aging reports, identifying and flagging significant or overdue liabilities to support immediate cash flow forecasting and liquidity management.

Compliance, Tax & Audit

• Statutory Compliance: Ensure strict adherence to relevant tax laws. Assist the Tax team with the accurate computation, deduction, filing, and remittance of statutory obligations, including Value Added Tax (VAT) and Withholding Tax (WHT) to the relevant tax authorities.
• Vendor Onboarding: Manage the end-to-end vendor onboarding process, ensuring all required due diligence, including valid TCCs (Tax Clearance Certificates) and KYC documentation, is collected and regularly verified.
• Audit Readiness: Serve as a key resource during internal and external audits, providing meticulous documentation, clear reconciliation support, and detailed explanations of AP processes and controls to ensure a smooth audit defense.

Stakeholder Management & Process Improvement

• Vendor Relations: Act as the primary point of contact for vendor inquiries, professionally resolving complex payment and statement discrepancies (especially those related to foreign exchange and local bank issues).
• Cross-Functional Liaison: Collaborate closely with the Lagos-based Buying, Operations, Logistics and Inventory teams to resolve systemic invoice variances and optimize the end-to-end procure-to-pay cycle.
• Process Improvement: Proactively identify inefficiencies in the current AP workflow and recommend structural changes to leverage accounting software features and enhance the speed and reliability of payment processing.

Qualifications and Key Competencies

• Bachelor’s Degree in Accounting, Finance, or related field, with professional certification (ICAN, ACCA, or equivalent) as an added advantage.
• 4–6 years’ hands-on experience in accounts payable, reconciliations, and vendor management — ideally within retail, e-commerce, or luxury industries.
• Strong analytical and problem-solving skills, with the ability to identify discrepancies, resolve issues quickly, and maintain financial accuracy.
• High attention to detail and integrity, ensuring compliance with company policies, financial controls, and regulatory requirements.
• Proficiency in accounting software and Excel, including reconciliations, data validation, and financial reporting.
• Excellent communication and interpersonal skills, with the professionalism to manage vendors and collaborate across finance and operational teams.
• Strong organizational and time management abilities, capable of handling multiple priorities, meeting deadlines, and supporting month-end close efficiently.