Procurement Officer at Youth Integrated For Positive Development Initiatiative

Report to: Executive Director 

Generic responsibilities 

• Responsible for the effective management of the procurement process by ensuring adherence to country and YIPDI regulations
• Prepare procurement documents in line with YIPDI procurement procedures 
• Participate in procurement planning and follow up with program section to ensure requisitions are received in a timely manner to ensure program continuation

Specific responsibilities 

• Ensure that all procurements are done in accordance to YIPDI logistics policies, procedures and donor guidelines 
• Conduct market surveys and assessments and maintain a vendor database system
• Participate in the identification of suitable and reliable suppliers and service providers and ensure that YIPDI interest is protected in relations to pricing, quality and timely delivery.
• Prepare Request for Quotations (RFQs), Invitation to Tender Bids (ITBs) and other procurement related documents 
• Prepare documentation for bids committee meetings and ensure bid committee minutes are properly recorded and is signed by bid committee members 
• Prepare Local Purchase Orders and draft contract as required and ensure that they are approved by the budget holders 
• Ensure that the procurement tracker is updated on regular basis and submitted on time to all departments
• Submit invoices from suppliers and the relevant procurement documents to finance as per procurement checklist 
• Train and supervise procurement assistant
• Follow up with supplies and organize for delivery of materials 

Qualifications

Professional competencies: 

• Experience from working as a Logistics Officer in a humanitarian/recovery context
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Good communication in English
• Good negotiation skills
• Compliance with YIPDI and donor policies, procedures and systems which are related to    Logistics
• At YIPDI, we give employees at all levels responsibility and foster professional growth and innovative teams. You can expect a supportive culture and an open dialogue with management. We are committed to diversity, equity and inclusion. Together, we save lives and rebuild futures. Safeguarding is central to YIPDI’s work. We expect all employees to:
• Treat everyone with respect and dignity
• Contribute to building a safe environment for all
• Never engage in any form of exploitation, harassment, and specifically sexual exploitation, abuse, and sexual harassment (SEAH)
• Always report. YIPDI has a zero-tolerance approach to inaction against exploitation