Operations Executive - Downstream Oil & Gas at Beckley Consulting Limited

Remuneration: N250,000 (Gross).

Job Summary:

As an operations executive, you will play a critical role in ensuring the smooth and efficient operations of our business. Your primary responsibilities will include:

Product Delivery Schedule:

• Ensure timely product deliveries to customers/vendors at the depot.
• Minimize stock loss during product deliveries.

Documentation and Records:

• Collect and file signed waybills from truck drivers as evidence of product deliveries.
• Maintain updated records and files of waybills signed by customers/drivers.

Stock Management:

• Manage stock with vendors efficiently.
• Perform periodic reconciliation of products lifted and received by customers.

Activities:

• Visit the depot to assess the product situation and schedule based on customer requests.
• Dispatch trucks loaded with products to customers/vendors in a timely manner.
• Conduct safe-to-load checks on all trucks before product loading.
• Collate signed waybills from truck drivers and customers as proof of product receipt.
• Prepare reconciliation statements for products sent and received, noting quantity variances.
• Generate accurate reports of truck movements and deliveries, highlighting any product losses.
• Ensure compliance with safety and regulatory requirements during product loading.

Operational Excellence:

• Adhere to all policies aimed at improving operations and achieving targets.
• Promote effective communication and coordination among field staff, drivers, and engineers.
• Maintain a good filing system for all loading and receiving documents, including waybills and reports.

Accountabilities:

• Provide weekly reports on liftings and deliveries to customers.
• Maintain updated records and files of signed waybills.
• Prepare monthly/cycle reconciliation statements for product receipts and issues.
• Summarize products supplied and invoiced to customers.
• Maintain an updated truck movement register.
• Manage the supplier payment schedule.
• Compile stock-taking reports from various depots, clients, suppliers, trucks, and drivers.

Requirements:

• HND/bachelor’s degree in a relevant field such as Business Administration, Supply Chain Management, or a related discipline is preferred.
•  3 – 5 years of Proven experience in operations within the Downstream Oil & Gas industry.
• Excellent organizational and communication skills.
• Knowledge of the Hausa language is a plus.
• Ability to perform product reconciliation and documentation effectively.
• Strong attention to detail and problem-solving skills.
• Proficiency in using Microsoft Office and other relevant software.
• Willingness to adhere to safety and regulatory requirements.