Operation Assistant (Wolf) at Excel and Grace Consulting

Job Summary

• The Operation Assistant (Wolf) will support day-to-day operational activities in the clearing and forwarding process.
• A key responsibility of this role is to assist the Project Manager in operational execution and documentation, ensuring smooth coordination of shipments, accurate records, and timely completion of tasks.

Key Responsibilities

• Assist the Project Manager in daily operational activities
• Support documentation processes related to clearing and forwarding
• Prepare, organize, and maintain shipment documents (PAAR, Form M, invoices, BL, delivery notes, etc.)
• Follow up on customs clearance processes and port operations
• Coordinate with drivers, vendors, and internal teams for cargo movement
• Monitor shipment status and report updates to the Project Manager
• Assist in resolving operational issues and delays
• Ensure proper filing and record-keeping of all operational documents
• Support field operations when required (ports, terminals, client locations)
• Adhere to company procedures, safety, and compliance requirements.

Requirements & Qualifications

• OND / HND / Bachelor’s degree in Logistics, Business Administration, or related field
• 0–2 years experience in clearing and forwarding or logistics (experience is an advantage)
• Basic understanding of shipping and clearing processes
• Good documentation and organizational skills
• Ability to work under pressure and meet deadlines
• Good communication and teamwork skills
• Basic computer skills (MS Word, Excel, email).

Skills & Competencies:

• Attention to detail
• Willingness to learn
• Time management
• Ability to follow instructions
• Problem-solving skills.

Working Conditions:

• On-site role
• May involve fieldwork at ports and terminals
• Requires flexibility based on operational needs.