Office Manager at People Capacity Management

Job responsibilities

Office Administration

• Coordinating office activities and operations to secure efficiency and compliance to company policies
• Supervising administrative staff and overseeing responsibilities to ensure performance
• Keeping stock of office supplies and placing orders when necessary
• Developing and improving systems and processes that will improve our capacity to deliver the above.
• Identifying and enforcing appropriate service-level-agreements (SLAs) to enhance the customer experience from the team.

Facilities Management

• Ensuring the smooth running of the offices and Building facilities in general 
• Working with the IT team to ensure that all general IT infrastructure and processes are suited to meeting staff needs.
• Ensure adequate security for staff and the firm, in general.

Procurement Management

• Conducting, and coordinating as necessary, procurement monitoring and evaluation of contracts/ payment to vendors and contractors for services with respect to office administration.
• Serving as Secretary to the firm’s Procurement Committee and assisting to develop relevant procurement processes & databases.

Protocol Support

• Managing agendas/travel arrangements/appointments etc. for the Investment Team, Investor Relations Team and other senior members of staff.
• Building and managing relationships with relevant contact persons from the Limited Partners.

Relationship and Events management

• Supporting with all Investor and Investee related occasions requiring event planning, travel and hospitality arrangements.
• Interfacing directly with external stakeholders in support of the Investment team, Investor Relations team or other relevant functions.

Other Ad Hoc and Culture Building Support Services

• Circulating weekly summary of weekly macro-economic updates.
• Developing adequate frameworks to codify and facilitate access to knowledge firmwide.
• Supporting Human Resources with HR administration and regulatory deliverables.
• Assisting colleagues and teams across the firm with knowledge and secretariat support as may be needed

Expected Competences and Attributes

• Proven experience as an office administrator, office assistant or relevant role Outstanding communication and interpersonal abilities
• Excellent organizational and leadership skills
• Familiarity with office management procedures and basic accounting principles
• Excellent knowledge of MS Office and office management software (ERP etc.