Office Manager at European Bank for Reconstruction and Development

About the Role

• As an Office Manager, you will oversee all administrative functions, including office setup, property management, budgeting, HR coordination, IT support, and security. You will ensure that the office runs efficiently while supporting the Head of Office and visiting teams. This role requires strong organizational skills, the ability to handle confidential matters, and excellent communication with local authorities and external service providers.

Key Responsibilities
Office Management & Administration

• Support the establishment of the new Resident Office in Nigeria, coordinating with local authorities and EBRD teams.
• Manage office operations, including inventory, supplies, and maintenance.
• Liaise with the landlord and oversee lease agreements, security, and facilities management.
• Ensure IT and workstation setup for staff and visitors.
• Act as a local security focal point and maintain business continuity plans.

Finance & Budgeting

• Prepare and monitor the office budget, ensuring efficient financial management.
• Process payments, handle petty cash, and reconcile corporate credit cards.
• Oversee local supplier invoices and ensure compliance with financial controls.

HR & Administrative Support

• Assist with staff onboarding, accreditation, and visa processes.
• Maintain accurate HR records, including sick leave and medical insurance updates.
• Supervise administrative and support staff, providing training and workload coordination.
• Provide administrative support to the Head of Office and banking teams as needed.

What We’re Looking For

• Education: Bachelor’s degree preferred, or equivalent experience in administration, finance, or office management.
• Experience: Previous experience in a senior administrative or accounting role, ideally in an international organization.
• Skills: Strong organizational, communication, and interpersonal skills.
• Technical Proficiency: Knowledge of financial processes, office management systems, and IT coordination.
• Languages: Fluent in English; knowledge of local languages is an advantage.
• Personal Traits: High level of integrity, professionalism, and ability to handle sensitive matters with discretion.