Office Manager at CIG Motor Ltd

What you would do

• Administrative Support: Office managers provide administrative support to various departments and individuals within the organization.
• Office Operations: They are responsible for organizing and managing day-to-day office and factory operations. This includes maintaining office supplies, equipment, and facilities, overseeing maintenance and repairs, and managing office budgets.
• Staff Management: Office managers may be responsible for supervising and coordinating administrative staff. They may recruit, train, and evaluate employees, assign tasks, and ensure that the office has adequate staffing levels.
• Policies and Procedures: Office managers develop and implement office policies and procedures to ensure efficient operations and compliance with company standards. They may also ensure that employees are aware of and adhere to these policies.
• Communication: They facilitate communication within the office and with external parties which may include external bodies. This includes managing phone systems, handling incoming and outgoing mail, and coordinating with vendors, clients, and other stakeholders.
• Records Management: Office managers are often responsible for maintaining and organizing office records and files. They may develop systems for document storage, retrieval, and disposal while ensuring compliance with relevant regulations.
• Budgeting and Finance: They may assist in budget preparation and monitor office expenses to ensure adherence to budgetary constraints. This may involve tracking invoices, processing payments, and maintaining financial records.
• Health and Safety: They help maintain a safe and healthy work environment by ensuring compliance with health and safety regulations, conducting risk assessments, and implementing appropriate measures.
• Technology Management: Office managers will be responsible for managing office technology, such as computers, software systems, and communication tools. They may oversee IT support and coordinate with external vendors for maintenance and upgrades.

What you should have

• Background study in Office Management and any other related course,
• 4 – 8 years experience as an Admin Manager handling facilities,
• Prior experience working in factory and an automotive firm is an added advantage
• Must have a good understanding of managing an office,
• Record and data management