Office Manager at Ascentech Services Limited

Location: Island, Lagos

Job Summary

• Our client  is looking for an Office Manager to organize and coordinate administrative duties and office procedures.

Job Responsibilities

• Create and maintain a pleasant work environment.
• Ensure high levels of organizational effectiveness, communication and safety.
• Greet visitors, answer incoming phone calls, purchase office supplies, take proper inventory and supervise office staff to ensure maximum productivity.
• Handle a wide range of administrative duties and executive support-related tasks.
• Maintain the office condition, budgets and arrange necessary repairs.
• Organize office operations and procedures and oversee general office operations.
• Manage contract and price negotiations with office vendors, service providers and office lease.
• Assist in the onboarding process for new hires.
• Address employees queries regarding office management issues.
• Liaise with facility management vendors, including cleaning, catering and security services
• Assist in planning in-house or off-site activities like parties, celebrations and conferences.
• Coordinate domestic and international travel, including flight, hotel and car rental reservations.
• Book transport and accommodation for staff and visitors.

Requirements

• Interested candidates should possess a Bachelor's Degree with a minimum of 2 years experience.
• Proven experience as an Office Manager, Front Office Manager or Administrative Assistant.
• Knowledge of Office Administrator responsibilities, systems and procedures.
• Ability to work independently with little or no supervision.
• Proficient with the use of Google Workspace templates such as Google Document and Spreadsheet.
• Proficiency in MS Office (MS Excel and MS Outlook, in particular)
• Hands on experience with office machines (e.g. fax machines and printers)
• Excellent time management skills and ability to multitask and prioritize work.
• Attention to detail and problem solving skills.
• Excellent written and verbal communication skills.
• Strong organizational, planning and relationship building skills in a fast-paced environment.