Office Manager A2 at British High Commission

Job Ref: 01/21 HP
Location: Port Harcourt, Rivers
Type of Post: British Liaison Office
Grade: A2 (L)
Type of Position: Fixed Term
Working hours per week: 37
Duration of Post: 12 months
Job Category: Foreign, Commonwealth and Development Office (Operations and Corporate Services)
Job Subcategory: Corporate Services Support
Start Date: 15 April 2021

Main Purpose of Job

• To manage the day to day operations of Port Harcourt office.

Roles and Responsibilities
What will the jobholder be expected to achieve:

• Managing the smooth day to day operations of the Port Harcourt office
• Achieve financial objectives by preparing annual budgets, scheduling expenditures, analysing variances, and initiating corrective actions.
• Maintaining daily financial records and monthly Network post-Accounting Spreadsheet (NPAs).
• Maintaining health and safety policies and managing the policy enforcement.
• Facility Management
• Ensure that property is up to FCO standards by keeping an Up-to-date PCA file
• Adherence and enforcement of procurement policies and procedures. Evaluating suppliers, products, and services, and ensuring that approved purchases are cost-efficient and of high quality.
• Relationship Management of vendors, service providers and landlord, ensuring prompt payment systems.
• Providing logistic support for visiting officers (booking of accommodation and transportation)
• Maintaining an accurate and up to date transport booking calendar
• Meeting, training and event planning.
• Maintaining a safe and secure environment for customers and employees. Post Security Officers duties (PSO)
• Receiving, preparing and dispatching of Diplomatic bags
• Maintains office staff job results by coaching, planning, monitoring, and appraising job results.
• Line management responsibility.
• Supervising and Monitoring the work of administrative staff
• Contribute to team effort by accomplishing ad hoc tasks as needed

Resources Managed (Staff and Expenditure):

• Office Monthly Budget
• Drivers X 2
• Twg X 1
• Cleaner / Receptionist / Store Keeper X 1

Essential Qualifications, Skills and Experience  

• A University Degree in BA or BSC
• Over 3 years of working experience as an office manager
• Proficient in the use of Microsoft Office
• Experience in budget and facilities management
• Excellent communication skills in English

Required Competencies:

• Seeing the Big Picture, Making Effective Decisions, Delivering Value for Money, Delivering at Pace

Starting Monthly Salary
NGN 431,507.86

Other Benefits and Conditions of Employment 
Working Pattern:

• Monday to Thursday:  07:30 am - 03:30 pm
• Friday:  07:30 am - 12:30 pm