Office Assistant at Machine and Equipment Corporation Africa Limited (MECA)

Job Summary

The Office Assistant provides essential administrative and clerical support to ensure the smooth and efficient operation of the office. The role involves front desk management, record keeping, communication support, and general office coordination.

Key Responsibilities

• Receive and attend to visitors in a professional and courteous manner.
• Coordinate with security personnel to manage visitor access.
• Arrange and prepare conference rooms for meetings, trainings, and events.
• Monitor office supplies and initiate restocking when required.
• Provide general administrative support to staff and management.
• Maintain organized filing systems for both physical and electronic records.
• Record incoming and outgoing correspondence in manual and digital registers.
• Update attendance records using Microsoft Excel or designated tools.
• Maintain cleanliness and orderliness of the reception and office environment.
• Support daily office operations as assigned.
• Perform other duties as may be required by management.

Requirements

• Minimum of SSCE, OND or equivalent in Business Administration, Office Technology, Secretarial Studies, or related field is an added advantage.
• Minimum of 2–3 years’ experience in an administrative or similar role.
• Ability to handle routine office administrative tasks efficiently.
• Good verbal and written communication skills.
• Ability to interact professionally with clients, staff, and stakeholders.
• Strong filing, record-keeping, and documentation skills.
• Basic proficiency in Microsoft Office Suite.
• Professional and friendly approach to handling visitors and inquiries.
• High level of integrity and professionalism.
• Reliable, punctual, and responsible.
• Ability to multitask and prioritize workload.
• Presentable appearance and positive attitude.
• Willingness to learn and adapt.
• Available to resume immediately