Office Assistant at International Alert

Purpose of the Role

The Office Assistant will provide administrative and logistical support to ensure the smooth day-to-day operations of the Abuja office. The role will support office management, documentation, and general administrative processes in line with organisational policies and procedures.

Key Responsibilities

Office Administration

• Ensure the office environment is clean, organised, and fully functional.
• Monitor and replenish office supplies and consumables.
• Manage incoming and outgoing correspondence (letters, parcels, emails as assigned).
• Maintain filing systems (physical and electronic) in line with organisational standards.
• Support document printing, scanning, photocopying, and archiving.

Front Desk and Visitor Management

• Receive visitors and direct them appropriately.
• Answer and redirect phone calls professionally.
• Ensure meeting rooms are prepared and properly arranged.

Compliance and Safeguarding

• Adhere to organisational policies, including safeguarding, code of conduct, and health and safety standards.
• Maintain confidentiality of organisational information.

Qualifications and Experience

• Minimum of Senior Secondary School Leaving Certificate.
• At least 1–3 years of experience in an administrative or office support role.
• Experience working with NGOs or development organisations is an added advantage.

Skills and Competencies

• Strong organisational and time management skills.
• Good written and verbal communication skills.
• Basic financial record-keeping ability.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Ability to work independently and as part of a team.
• High level of integrity and professionalism.

Personal Attributes

• Reliable and proactive.
• Detail-oriented.
• Courteous and service-oriented.
• Ability to multitask and manage competing priorities.

Working Conditions

The position is based in Abuja with occasional support to field activities as required.