Office Administrator at MacTay Consulting

Job Description

• The Office Administrator will be responsible for overseeing various administrative tasks, ensuring smooth day-to-day functioning of the office, and providing support to the team.
• This position requires a detail-oriented and organized individual with exceptional communication skills and the ability to handle multiple responsibilities simultaneously.
• The Office Administrator will be the central point of contact for internal staff and external stakeholders, contributing significantly to the overall effectiveness and productivity of the office
• Provide administrative support to management and staff, including preparing reports, drafting correspondence, and scheduling meetings.
• Ensure the office is clean, organized, and well-maintained, coordinating repairs and maintenance when necessary.
• Maintain accurate and up-to-date records, both electronic and physical, and ensure proper filing and archiving systems.
• Arrange travel arrangements and accommodation for staff as needed.
• Assist in organizing company events, meetings, and conferences.
• Oversee the procurement of office supplies and equipment, ensuring costeffectiveness and quality.
• Assist in monitoring office-related expenses and adherence to budget guidelines.
• Greet and assist visitors, answer phone calls, and manage incoming/outgoing mail and packages.
• Act as a point of contact between management, staff, clients, and vendors, facilitating effective communication.
• Ensure compliance with health and safety regulations and implement necessary measures for a safe working environment.
• Raise all requisitions for the department.
• Assist in coordinating daily office activities, including scheduling meetings, managing calendars, and ensuring smooth workflow.
• Handle incoming and outgoing communications, including emails, letters, and faxes, and ensure timely responses or forwarding to relevant personnel.
• File Management: Organize and maintain physical and digital files, ensuring easy retrieval and proper storage.
• Coordinate office maintenance and repairs, liaising with building management and service providers as needed. Assist in managing schedules for team members, ensuring that appoints and deadlines are well-organized.

Skills & Competencies

• HND or B.Sc. in a related discipline
• Professional qualification in HR will be an advantage Experience & Training
• 2-5 years experience in an area of specialization – administration, logistics, etc.
• Experience using ERP tools — Oracle, HCM, SAP etc.
• Experience in Report writing, planning.
• Expert User of MS Suite packages
• Office Management
• Communication
• Time Management
• Problem-Solving
• Attention to Detail
• Adaptability
• Customer Service
• Computer Proficiency
• Organizational Skill.