Office Administrator at GoCaby Technology Limited

Role Summary

• The Office Administrator keeps GoCaby's workplace running smoothly so the rest of the team can move fast.
• You own the day-to-day of the office — facilities, supplies, records, vendors, and front-desk coordination — and provide administrative support across departments.
• This is a highly organised, dependable role for someone who takes ownership of the details and keeps things orderly in a fast-moving startup.

Key Responsibilities

• Manage day-to-day office operations: facilities, utilities, cleanliness, supplies, and a functional work environment.
• Track and replenish office inventory and consumables; manage relationships with vendors and service providers.
• Handle front-desk duties: receive visitors, calls, and deliveries, and direct them appropriately.
• Maintain organized physical and digital records, files, and documentation.
• Coordinate logistics for meetings, travel, and company events (scheduling, venues, refreshments).
• Support procurement of office items and equipment; track requests, purchases, and receipts for finance.
• Assist departments with general administrative tasks and correspondence.
• Ensure compliance with basic health, safety, and office policies.
• Support onboarding logistics for new hires (workspace, tools, access) in coordination with HR.

Requirements

• 1+ year in office administration, front desk, or an administrative support role.
• Strong organisational and time-management skills; able to juggle multiple tasks.
• Good communication and interpersonal skills.
• Proficiency in office tools (email, spreadsheets, documents) and comfort with learning new systems.
• Reliability, discretion, and attention to detail.

Nice to have:

• Experience in a startup or fast-paced environment.
• Basic bookkeeping or procurement exposure.
• Familiarity with ERPNext or similar admin/procurement systems.

Success metrics (first 6 months):

• Office uptime and readiness, supply/vendor management, record accuracy, request turnaround time, and internal satisfaction with admin support.