Nigeria Office Coordinator at Tusen Consulting

Job Purpose

This role is responsible for ensuring the safe & Smooth running of office premises & workspaces and supporting all aspects related to, Facilities, Health, Security and Travel for local office operations.

Key Responsibilities / Duties / Tasks

• Provide support to the security team in ensuring the safety and security of all employees and visitors while on site.
• Manage office cleaning, maintenance, and repairs.
• Ensure there are sufficient office supplies to enable a conducive and effective workspace for the foundation staff
• Manage the logistics calendar (Foundation drivers/third party driving service).
• Sort and distribute all incoming mail. Prepare packages for courier.
• Support in the onboarding process by preparing offices and/or workstations for new hires and ensure equipment requirements are met.
• Provide administrative support to the Head and team of Security, Facilities and Travel as maybe required
• Coordinate meeting and event logistics including room bookings, catering, etc.
• Prepare meeting materials as required.
• Manage the meeting agenda and record minutes at all team meetings.
• Create, maintain, and update the organization of files and records for teams.
• Liaise with Program EA to facilitate internal communication within the Country Office.
• Act as and “Ambassador” for the Country office by welcoming and directing guests appropriately and answering all internal and external calls promptly and politely.
• Handle emergency calls related to the office and coordinate resolution accordingly, on-call 24/7
• Provide support in special projects.
• Contract management
• Procurement of FM services
• Supplier payment tracker
• Invoice processing and payment follow-through with finance.
• Capturing of Meeting minutes for Risk and HSSFT monthly meetings
• Provide support to other administrative staff when required.

Academic and Professional Qualifications

• Diploma in relevant field/O Level Certificate/Certificate in relevant field

Experience

• Minimum of 6 months - 1 year experience for diploma holders and no previous experience for certificate holders

Competencies:

• Excellent communication skills in English; written and spoken
• Proficient in MS Office applications (PowerPoint, Word, Excel, Office 365 and SharePoint).
• French language and/or local language skills are an asset.