NACA Program Officer at The National Agency for the Control of AIDS (NACA)

Details
The National Agency for the Control of AIDS (NACA) has received funding from Global Fund for the period 2021-2023, in continuance of the pursuit of its statutory responsibilities for HIV/AIDS treatment, care & Support and strengthening of health systems in Nigeria by further addressing the gaps in the National HIV prevention and treatment program. A dedicated Project Management Unit (PMU) manages all grant-related activities.

Job Summary

• Responsible for knowledge management within the NACA PMU and with the relevant NACA Departments and other external stakeholders.
• The program officer is responsible for archiving and retrieval of all grant technical and legal documents, including reports, official letters, and presentations.
• S/he is responsible for tracking the NACA PMU workplan and monitoring the implementation of planned activities.
• S/he is also responsible for secretariat support for all grant-related meetings, ensuring high-quality minutes are produced and shared with stakeholders in a timely manner.

Responsibilities

• Develop a quarterly workplan of activities of the PMU and track same to support the prompt implementation of planned activities
• Interface with relevant NACA user departments so that grant activities are coordinated and implemented smoothly.
• Interface with relevant NACA user departments to request relevant documentation, support and follow-up to retrieve requested documents that are needed for the implementation of planned grant activities.
• Support the development of periodic updates and progress reports on all components of the GF grant activities.
• Responsible for control, security, accessibility, and timeliness of grant documents that may be used by/useful to members of the PMU, such as policies, procedures, guidelines, forms, templates, etc.
• Troubleshoot and recommend solutions for issues related to PMU staff engagement with user departments in NACA and other partners interfacing with the PMU.
• Ensure adequate secretarial support for all grant-related meetings and activities involving the PMU
• Manage organizational documentation for the PMU through the grant life cycle.
• Manage grant documents while also ensuring their accuracy, quality and integrity.
• Ensure that organizational documents go through a documented and approved review-and-approval process before being stored.
• Ensure the security, accessibility, and proper distribution of grant documents.
• Manage vendor services related to meetings and travels on all grant activities
• Ensure proper compliance and adherence to all GF guidelines particularly as regards travel related activities.
• Responsible for administrative functions such as travel schedules, meeting support equipment and liaison to service providers.

Qualifications and Experience

• Minimum of a First Degree in Health Sciences, Life Sciences or Social Sciences
• An advanced degree in any of the above will be an advantage
• Minimum of 3 years of experience in the development field, grant program support or implementation in an administrative role
• Good knowledge and experience working on an international donor public health project, is an advantage (preferably Global Fund)
• Experience working with Government Ministry, Departments and Agencies at either the federal or state level is an advantage
• Ability to prioritize, manage time well, multitask and troubleshoot.
• Strong interpersonal and communication skills.
• Good writing and presentation skills
• Computer Skills: 5 years of experience using Microsoft Word, Excel, Outlook and PowerPoint, certificates are an advantage.