Medical Warehouse Management Officer at African Union(AU)

Req Id:  2788
Job Grade: P2

Main Functions

• Develop and implement efficient logistics and distribution systems to support the storage and movement of medical and non-medical supplies across Member States and Africa CDC warehouses
• Design and manage warehouse infrastructure, layouts, and workflows, ensuring effective storage, inventory control, and handling processes in line with safety and operational standards
• Establish warehouse management policies, standard operating procedures (SOPs), and quality assurance standards for storage, handling, distribution, cold chain maintenance, and stock control.
• Lead planning and implementation of warehouse solutions for emergency response, including site selection, facility readiness, and transport logistics
• Evaluate and integrate appropriate technologies and automation solutions to improve warehouse performance, enhance operational efficiency, and ensure compliance with health and safety standards

Specific Responsibilities

• Analyse and manage warehouse operations under various scenarios and logistical contingencies.
• Evaluate information flows across end-to-end warehouse processes, from order initiation to receiving, storage, and distribution.
• Coordinate the resolution of equipment, infrastructure, and system issues to minimize operational downtime.
• Develop and implement workplace safety and health (WSH) strategies to enhance operational procedures.
• Assess and apply cargo consolidation solutions to optimize storage space, reduce costs, and improve efficiency.
• Design cargo handling schedules that account for resource availability and operational timelines.
• Evaluate handling and storage procedures for dangerous goods and temperature-sensitive materials.
• Develop and execute efficient storage plans based on product characteristics and client profiles.
• Identify and recommend technology and automation solutions to improve warehouse processes.
• Oversee the development and implementation of warehouse layout and material handling equipment (MHE) strategies.
• Monitor and evaluate warehouse operations in alignment with quality management system standards.
• Stay abreast of technological developments and trends relevant to warehouse management.
• Manage and improve warehouse planning methods, including storage and layout optimization.
• Conduct safety and health risk assessments to mitigate operational hazards.
• Design and implement cargo/material handling security protocols.
• Lead continuous improvement initiatives and performance enhancement strategies for warehouse operations.
• Plan and manage warehouse response procedures for incidents and crises.
• Any other related assignments may be assigned by supervisors.

Academic Requirements and Relevant Experience

• Bachelor’s Degree in Pharmacy, Health Supply Chain Management or related fields from a recognized academic institution with a minimum of 5 years of progressive professional experience in warehouse management, logistics operations, supply chain systems, or related fields, preferably within public health, humanitarian, or development contexts

OR 

• Master’s Degree in Pharmacy, Health Supply Chain Management or related fields from a recognized academic institution with a minimum of 2 years of progressive professional experience in warehouse management, logistics operations, supply chain systems, or related fields, preferably within public health, humanitarian, or development contexts.
• Demonstrated experience in the design, implementation, and evaluation of warehouse operations, including cold chain logistics, stock control, and layout optimization.
• Proven ability to work with warehouse management systems (WMS), inventory tracking tools, and supply chain performance monitoring software.
• Experience in managing emergency logistics operations, including the storage and distribution of medical and non-medical supplies under time-sensitive conditions.
• Familiarity with international quality standards in warehousing (e.g., ISO 9001, GDP, GSP) and safety regulations related to handling sensitive or dangerous goods.
• Prior experience working with multilateral organizations, international NGOs, or government agencies in Africa or similar regions is highly desirable.
• Exposure to cross-border supply chain coordination and working in a multi-cultural, multi-disciplinary environment will be an added advantage.

Required Skills:

• Proficiency in one of the AU Official working languages (Arabic English, French, Kiswahili, Portuguese and Spanish) and fluency in another AU language(s) is an added advantage.
• Ability to initiate and identify key strategic opportunities and risks.
• Excellent planning and organizational skills 
• Excellent negotiation and conflict resolution skills.
• Capacity to work under pressure and multi-tasking within tight time constraints.
• Ability to work in a multicultural environment and relate well with a broad array of individuals both within and outside of the AU.
• Creative and Strategic thinking structured towards an efficient approach to project implementation with a proven track record of leading cross-functional projects teams as well as the ability to guide the team on journey for continual improvement of performance and knowledge and rational decision-making capabilities.
• Problem solving aptitudes with an excellent analytical, solution orientation and risk management with ability to draw on experiences for providing evidence-based decision making.
• Strong interpersonal skills including the ability to build good working relationships and to work flexibly and collaboratively with colleagues of different divisions, departments and institutions to achieve organizational goals.  
• Excellent drafting, reporting and presentation skills
• Competence in the use of standard software such as Microsoft Office Application and others.

Leadership Competencies:

• Strategic Insight
• Developing Others
• Change Management.
• Managing Risk.

Core Competencies:

• Building Relationship
• Foster Accountability Culture
• Learning Orientation
• Communicating with Influence

Functional Competencies:

• Conceptual thinking
• Job Knowledge and information sharing:
• Drive for Result
• Continuous Improvement Orientation

Tenure of Appointment:

• The Appointment will be made on a fixed term contract for a period of one (1) year, of which the first three (3) months will be considered as a probationary period.
• Thereafter, the contract may be renewed for a similar period subject to funding availability, satisfactory performance and agreed deliverables. 

Gender Mainstreaming:

• Africa CDC is an equal opportunity employer and qualified women are strongly encouraged to apply.

Language:

• Proficiency in one of the AU working languages (Arabic, English, French, Kiswahili, Portuguese, and Spanish) is mandatory and fluency in another AU language is an added advantage.