Logistics Supervisor - Owo at ALIMA

ALIMA in NIGERIA

 

The humanitarian crisis in Nigeria’s northeast and the Lake Chad region is one of the most severe ongoing crises in the world, now entering in its ninth year and shows no sign of abating.

In 2021, at least 8.7 million people are in need of urgent humanitarian assistance in the worst affected states of Borno, Adamawa and Yobe. Up to 5.1 million people risk being critically food insecure during the next lean season (June - August 2021), a level similar to 2016-2017 when famine was looming over Borno State

Nigeria is now facing a second wave of COVID-19 infections. Borno, Adamawa, Yobe states have recorded new cases. Aid actors are intensifying actions and prevention measures

Despite challenges including humanitarian space reduction, aid workers had already provided around 5 million people with life-saving assistance in Borno, Adamawa and Yobe states in 2020.

Conflict, explosive remnants of war and insecurity have cut people off from their main means of livelihoods-farming and fishing. This causes major food insecurity in north-east Nigeria, which COVID-19’s effects on incomes have exacerbated: despite good crop yields, food insecurity is rising. Findings of the October2020 Cadre Harmonize (CH) analysis projected that about 5.1 million people in the three states will be food-insecure in the lean season between June and August 2021 – a 19% and 34% increase on the 2020 (after COVID-19 June CH Update) and 2019 figures respectively. According to the Nutrition and Food Security Surveillance Round 9, conducted in October 2020, the level of acute malnutrition increased in all the three states compared to 2019. Global acute malnutrition (GAM) rates of 10.7% were recorded in Borno, 7.5% in Adamawa and 13.6% in Yobe. According to the survey, several LGAs had high pockets of global acute malnutrition of above the 15% threshold (emergency phase), including Gubio, Magumeri, Mobbar and Bayo in Borno State and all LGAs in northern Yobe. Movement restrictions and insecurity continue to hamper the ability of IDPs, returnees and the host communities to access basic services, livelihoods, and land for farming and grazing. This means that more people will rely on humanitarian aid to survive in 2021.

In 2017, ALIMA continued to implement projects in Muna Garage in Jere LGA, where ALIMA performs general consultations for children under 5 and provides Sexual and Reproductive Health (SRH) to pregnant and lactating women (antenatal and postnatal consultations). An Outpatient Therapeutic Feeding Program (OTP) is also available for children under 5 suffering from severe acute malnutrition (SAM) in the clinic, where women and caretakers are trained to screen their children for malnutrition using the MUAC tape.

In Maiduguri MC, where ALIMA is working in partnership with the University of Maiduguri Teaching Hospital (UMTH), the Inpatient Therapeutic Feeding Center (ITFC) manages children under 5 suffering from SAM with medical complications in a 50-bed capacity building.

In December 2020, ALIMA conducted a needs assessment survey in the north of Yobe where a high level of acute malnutrition was recorded by nutrition sector. The results of this survey prompted ALIMA to open a nutrition and health project covering the Kasasuwa LGA, one of the most affected LGAs and where there was a gap. This project started in May 2021 and fund by ECHO aim to support Karasuwa health facilities and improve access to nutrition and health services including pediatrics healthcare and reproductive health.

ALIMA also support COVID-19 vaccination in Borno and Yobe with focus on most vulnerables.

In parallel ALIMA is opening an emergency nutrition project in Katsina state and is present is Owo state since 2018 for Lassa fever response and research.

POST TYPOLOGY

Mission Location:

Logistics Supervisor - Mission Location: Nigeria, FCT, Abuja

Project: Abuja Coordination

Management lines:

LINE MANAGER: Logistics Manager / Logistics Coordinator

MISSION AND MAIN ACTIVITIES

Supervise the daily logistics activities and provide maintenance to the ALIMA equipments, facilities and infrastructures, according to ALIMA protocols in order to maintain the facilities in perfect conditions and collaborate in the development of the mission.

Function & Responsibilities

Base & facilities Management

• Evaluating rehabilitation needs and following up minor building rehabilitation work in accordance with instructions given by his supervisor, and accounting to him/her on progress.
• Monitor maintenance activities of infrastructures,
• Ensure the check and follow-up of facilities under the line manager supervision.
• Carrying out daily visits to the facilities, reporting any anomalies or problems to the line manager.
• Supervise the daily logistics activities and provide maintenance to the ALIMA equipment’s, facilities and infrastructures, according to ALIMA protocols in order to maintain the facilities in perfect conditions and collaborate in the development of the mission.
• Make sure that the compound & office facilities are clean & neat at all times
• Insure that all gardening & watering is made regularly to the guest house & offices including pruning tasks at all times.

Procurement Management

• Manage procurement activities of the project
• Update track and report procurement status
• Collect Quotations, prepare Bid analysis

Assets Management

• management of non-medical stocks and equipment according to ALIMA standards.
• Insure that All fixed Assets & equipment are codded, labeled & tagged in visible terms as per ALIMA’S standard Codding system & are tagged accordingly
• Update the fixed Assets register on a regular basis and track movement of Assets is made as per standards.
• Follow up on Asset & Equipment status for maintenance & disposal purposes based on ALIMA’S standards & Donor requirements

Ware house & Stock Management

• management of non-medical stocks
• Manage and follow up orders
• Responsible for Reception of goods from national & International orders.
• Responsible for checking of the quantity and quality of goods received.
• Use Goods Receiving Note/Goods reception when receiving goods.
• Inform the line manager of any problems (missing or damaged goods, etc.).
• update stock cards and/or create stock cards for all stock items and update the stock tracking sheet
• Ensures that all stock movements are recorded according to ALIMA purchase and supply procedures.
• Set up and maintain a proper organization of the storage area according to family, storage procedures, and that all correctly stored, well protected, fully identified and easily accessible (cleanliness, security, access, etc.).
• Keep a special control of “sensitive” goods numbers of lots, expiry dates, and packaging and special storage conditions.
• In conjunction with the supervisor, perform physical stock counts in accordance with the frequency previously defined.
• Prepare the biweekly & monthly mission stock reports
• Prioritize sending of goods according to field needs and order delivery limits
• Prepares stock requests on time before sending goods, ensuring good quality of packing material.
• Ensure correct documentation of sent good (stock cards, way bills, packing lists, logistics s etc)
• Keep areas of storerooms and warehouses clean and tidy at all times.
• Assist in loading and off-loading of vehicles when receiving or sending goods.

Safety & security Management

• Checking that premises observe safety and security norms (fire extinguishers present, electrical installations earthed, etc.) and take the necessary actions when improvements are needed.
• Ensure surveillance and guarding activities in all ALIMA facilities and premises are correctly implemented.

Fleet & Transport Management

• Carrying out or supervising all maintenance logistics activities in the guest house & offices (vehicles, fuel consumption, and local infrastructure) according to ALIMA standards and protocols in order to have the material, infrastructure and vehicles in optimal running conditions
• Manage vehicles & generators Log sheet & fuel consumption
• Motor & vehicles maintenance, service tracking
• Movement plan
• Drivers shift and Scheduling

Filling documentation & Reporting

• Report any incidents to supervisor (accidents, loss or damage of goods/equipment etc)
• Immediately inform the line manager of any problems arising in the course of the work, particularly with regard to damage, loss, attempted break-ins or theft in the warehouse
• Reports monthly on potential ruptures and any items that will expire.

Peoples Management

• Manage store keeper, drivers ALIMA & Outsourced drivers and watch man’s (ALIMA & outsourced)
• Implementation of prevention measures against abuse of power, gender-based and sexual violence:
• Ensures that his/her team, partners and community members are aware of ALIMA's policy and have access to information (complaint escalation mechanism, focal point...).
• Facilitates the organization of training and awareness sessions
• Implements standards related to the prevention of abuse of power, gender-based violence and sexual violence.
• Ensures that team members and partners involved in the project (Ministry of Health, national partners, etc.) follow training and awareness sessions and apply the rules for preventing abuse.
• Contributes to creating and maintaining a nurturing and protective environment for his/her team, community members and project partners.

You meet the following qualifications:

• Degree in related study and formal technical training
• NGO experience desirable or at least two years’ experience in a similar post
• English spoken and written and local language desirable
• Essential computer literacy (word, excel)
• Ability to react quick and manage stress to stay calm in all situations
• Reliability, service-oriented, respect of confidentiality and capacity to work in a team