Logistics Officer - Maiduguri at Norwegian Refugee Council (NRC)

Generic Responsibilities

• Supervision and capacities building of logistics team under his supervision
• Implement NRC’s logistics policies and procedures with regards to procurement, fleet, warehouse and assets management at office level.
• Ensure compliance with NRC’s Logistics Handbook, other NRC policies and donor requirements in all procedures and processes.
• Ensure anti-corruption, transparency, and cost efficiency principles in all processes (e.g. in vehicle management, asset management, warehousing and procurement of service/goods and works)
• Implement a filing system/archive according to local requirements
• Ensure NRC fleet, warehouse and assets management system are in place and followed at area level
• Provide support on market surveys and assessment.
• Prepare weekly and monthly reports and sent to Logistics Coordinator 
• Compliance and adherence to NRC policies, guidance and procedures and a specific responsibility for the functions policies and procedures

Specific Responsibilities

 Procurement 

• Ensure that all procurements are done in accordance with NRC logistics policies, procedures and donor regulations
• Check and receive purchase requisitions and initiate the procurement process according to NRC procurement regulations and thresholds
• Ensure RFQs and ITBs, are prepared and sent out within the agreed lead time
• Complete and issue purchase orders in accordance with NRC regulations.
• Check procurement documents (Bid analysis, Purchase orders and Payment documents etc...) and submit to signatories for verifications and approvals.
• Check payment documents as per procurement checklist before submission for approvals and to finance.
• Follow up with suppliers and organize delivery of materials.
• Conduct regular market surveys to identify suitable and reliable suppliers and service providers
• Maintain updated vendor data base at area level

Fleet Management

• Managing and tracking of all vehicles on the fleet, when required to support the area offices
• Ensure that vehicles are checked on a daily basis, and that regular service and maintenance is carried out as per agreed schedule as well as managing service agreements such as vehicles fueling.
• Ensure vehicles have current and lawful documentation.
• Receive travel requests and maintain trip schedules and Staff Movement Board.
• Produce logistics site report, vehicle and generator cost performance report.
• Ensure proper usage and Maintenance of the Area Office Generator by keeping an up-to-date generator logbook for usage and services.

Asset Management

• Maintaining up-to-date control of all assets including tracking donor, value, and location, managing staff issue, and recording all asset movements and disposals
• Oversee the issuance and return of assets to/from staff in the absence of assets focal person
• Update asset register and send to country office every month in the absence of the asset’s focal person

Warehousing Management

• Will only provide supportive role in the absence of area warehouse staff.
• Manage and maintain the physical warehouse.
• Ensure quarterly stock check and reconciliation.
• Ensure random spot check on stock in the warehouse
• Ensure all program stock are released through NRC stock release/requisition form and accompanied with a waybill to Beneficiaries/point of usage.
• Any other tasks as delegated by the line managers 

Qualifications

Generic Professional Competencies:

• Bachelor’s degree in business administration or any related field.
• Experience from working as Logistics Officer in a humanitarian/recovery context
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Fluency in English, both written and verbal 
• Office organization skills, 
• computer skills (Microsoft Office)
• Good communication skills
• Fluency in English, Hausa is an asset

Context related Skills Knowledge and Experience

• Procurement and sourcing skills 
• Inventory and warehouse management 
• Vendor and contract management 
• Budgeting and cost control 
• Data analysis and reporting 
• Communication and negotiation skills 
• Planning, coordination, and organizational skills