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  • Posted: Jan 26, 2023
    Deadline: Feb 10, 2023
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  • HMD Nigeria (Heavy Machinery Dealership Ltd.) is a leading machinery and equipment supplier that belongs to the powerful network of HMD Africa spread across several Western African countries including Ghana, Guinea, Sierra Leone and Liberia. It was incorporated in August 2003 and is now managed by AIG (Africa International Group). HMD Nigeria has built a ...
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    Logistics Coordinator

    Basic Responsibility

    • Coordinate different Supply Chain activities affecting all stages of the order cycle, to ensure effectiveness, productivity, and internal/external customer satisfaction. Processes orders and optimize Shipping, Logistics, Freight Forwarding, Insurance, and Clearance resulting in cost efficiencies timely delivery.

    Accountabilities & Responsibilities
    Scope of Accountability:

    • Support Supply Chain Director and BUs’ management with cost effective and timely logistics services for the Group.
    • Coordinate, facilitate and optimize Shipping, Logistics, Freight Forwarding, Insurance, and Clearance to provide high level service achieving both Internal/external customers’ satisfaction.

    Main Responsibilities
    Duties include, but are not limited to the following:

    • Plan, administer, and coordinate logistics activities of the full order cycle- from start to finish, to ensure meeting deadlines and satisfying customers.
    • Coordinate with internal/external customers to understand and fulfil their requirements.
    • Arrange with finance team the opening of LCs and follow up on payments to suppliers.
    • Release shipping documents after careful revision to avoid delays and extra costs.
    • Communicate with shipping lines and freight forwarders to ensure prompt delivery.
    • Maintain an updated tracking sheet for all shipments, identify gaps, provide solutions, and share updates with stakeholders.
    • Respond to customer inquiries on timely manner and refer clients to the appropriate channels.
    • Address problems or complaints that may arise quickly and amicably.
    • Manage the inventory in the free trade zones and monitor the same at business unit for optimised level.
    • Continually review and optimize freight, insurance, clearance and transportation costs.
    • Utilize logistics IT to manage the tracking of orders and optimize operations.
    • Analyse all the phases of the order cycle and suggest process improvements to streamlines logistics activities.
    • Comply with all regulations, laws, and policies to ensure smooth process.
    • Maintain accurate records and accounts of deliveries through sound audit procedures.

    Key Performance Indicators

    • Achieve minimum stock level in business units
    • Optimise shipping costs by supplier
    • Reduce LC amendment charges
    • Timely Delivery (Zero slippage).

    Required Profile
    Education:

    • Bachelor's Degree in Purchasing & Supply or equivalent; CSC is a plus.

    Experience:

    • 2+ years of experience in similar role.

    Technical Competencies:

    • Strong knowledge of incoterms
    • Solid knowledge of international forwarder’s law and shipping acronyms
    • Solid exposure to documentary credits and LC.
    • Strong organizational, problem‐solving, and analytical skills.
    • Ability to manage priorities and workflow.
    • Versatility, flexibility, and a willingness to work within constantly changing priorities.
    • Acute attention to detail.
    • Effective Time Management with demonstrated ability to Manage tasks effectively.
    • Strong computer skills (use of Microsoft Office Products- Word, Excel, Power Point…).
    • Good Negotiation Skills.

    Leadership Competencies:

    • Possess personal qualities of Integrity, Respect, and Commitment to corporate values and mission.
    • Vision & Direction- Aware of development in the field; ability to plan own work, with high attention to details needed for flawless execution.
    • Leadership- Focus on goals; commitment to drive execution.
    • Change leadership- demonstrate positive attitude towards change; embrace and cascade change in own area.
    • Creativity and Innovation- develop innovative solutions and working methods that add value to the organization; come up with new ideas and new ways to overcome obstacles.
    • Talent development- develop self and share expertise and feedback with others.
    • High energy with strong drive to achieve objectives; proactive to anticipate and overcome obstacles; high commitment and accountability for own work.
    • Customer orientation, to meet customer expectations and build win-win long term relations based on trust.
    • Solid Interpersonal, Communication, Collaboration abilities- carry on clear and effective written and verbal communication; demonstrate objectivity, openness and acceptance of others ideas.

    Languages:

    • Fluency in languages: English.

    Other Requirements (Travel; Working Conditions, etc…):

    Method of Application

    Interested and qualified candidates should send their CV to: serge.kozikojoukian@hmd-africa.com using the Job Title as the subject of the mail.

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