Logistics Assistant at Global Village Healthcare Initiative for Africa (GHIV Africa)

Reports To: Logistics Officer

Project: : WFP-Community-Based Nutrition Support Programme (Tom Brown Approach)

Contract Duration:3 months with the possibility of renewing.

Duties/Responsibilities of this role:

Warehouse Management

1. Ensure periodic cycle counts are conducted per GHIV Africa policy to maintain accurate stock records.
2. Conduct fiscal year-end stock inventories and generate comprehensive inventory reports together with officer upward review.
3. Assist programs in developing and implementing effective stock distribution plans to prevent expired items or grant closures affecting stock.
4. Provide ongoing training and support to storekeepers to enhance their performance and reporting accuracy.
5. Oversee warehouse operations in GHIV operational LGAs, ensuring proper stock-keeping, optimal storage conditions, security, and facility maintenance.
6. Prepare and finalize monthly expendables store reports, detailing stock movements and remaining balances.
7. Maintain warehouse security, efficient stock management, and proper documentation.

Asset Management

1. Track, maintain, and record all GHIV Africa assets to ensure an up-to-date asset database.
2. Ensure all staff in acknowledge accountability for assigned assets using GHIV Africa receipt forms.
3. Implement and monitor asset maintenance systems and procedures.
4. Conduct quarterly physical asset verification and submit reports to the Logistics Manager.
5. Coordinate with the Logistics Manager and Finance team to review and implement asset disposal in compliance with GHIV Africa and donor regulations.
6. Maintain an updated filing system for all asset records.
7. Ensure retrieval and reassignment of assets upon staff departure.

Fleet and Transport Management

1. Oversee transport fleet operations, ensuring efficient vehicle allocation in coordination with program teams and the Logistics Manager.
2. Implement systems to track and account for transported goods.
3. Collect, review, and ensure proper completion of vehicle log sheets.
4. Manage and supervise drivers to ensure compliance with transport policies.
5. Ensure all vehicles carry required documentation and that licenses and insurance are up to date.
6. Maintain security measures for all vehicles when not in use.
7. Manage the procurement, inventory, and distribution of vehicle-related parts, consumables, and fuel.
8. To carry out any other duties assigned to.

QUALIFICATION

Diploma, HND Business Administration, Logistics, Supply Chain Management, or related field.

WORKING EXPERIENCE

0-2years

PERSONAL ATTRIBUTES

1. EMPATHY AND COMPASSION: Demonstrates a genuine concern for the well-being of vulnerable individuals.
2. INTEGRITY: Maintains the highest ethical standards in all professional activities.
3. RESILIENCE: Capable of working under challenging conditions and managing stress effectively.
4. PROBLEM-SOLVING: Proactive in identifying issues and implementing solutions.

GHIV AFRICA PSEA/GBV, AND CHILD SAFEGUARDING POLICIES:  The successful candidate shall comply and promote the PSEA/GBV, and Child safeguarding Policies at all course and all levels.

GHIV AFRICA HAS ZERO TOLORENCE FOR SEXUAL EXPLOITATION ABUSE AND HARASSMENT (SEAH)

EQUAL OPPORTUNITY:

GHIV Africa is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Join us in making a difference in the lives of vulnerable communities in North-west Nigeria. Your expertise and dedication can help ensure the safety and protection of those in need.