Lead Office Administrator at Ascentech Services Limited

Responsibilities (Accountabilities)

• Oversee entire office administrative functions
• Manage and maintain a physical and electronic filing system for the Company
• Ensure all routine correspondence is treated accordingly
• Develop, manage, and maintain standard operating procedure manuals to ensure consistent performance of routine administrative tasks
• Oversees the Purchasing and disbursement of consumables and office stationery to departments and ensures adequate records are kept
• Assists with recruitment efforts, new hire orientations, and onboarding
• Ensure payment of Company utility bills
• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; ensure the office is set up and maintained as a clean and efficient working environment
• Prepare and control administrative budgets
• Manage the product ordering process from end to end
• Manage travel and logistics needs, ensuring the proper approvals are obtained.
• Other duties assigned.

Supervisory Responsibilties:

• Supervise Administrative Assistant and other support staff.

Requirements

• Bachelor's Degree or its equivalent
• Minimum of 5 years working experience in a Senior administrative role or related areas.

Functional Competencies:

• Advanced computer skills: MS Office suite/Google Workspace.
• Understanding and hands-on competence with digital productivity applications: ERP, CRM, and HR tools.
• Ability to set up, manage, and optimize social digital platforms.