Junior Buyer at Outsource Company

Job Description

The Assistant Buyer (AB) assists the Category manager with the pre-procurement activities and the negotiations and contracting process regarding the suppliers. Based on the Assortment policy, the AB helps the Category manager to select which products should be a part of JARA’s SKU matrix.

The AB is responsible for the administrative and financial related buying tasks, and manages different SKU and supplier’s issues, inspects quality, and discusses shipping costs. 
Key Roles & Responsibilities: 

• Evaluates and suggests new products and ranges (local and private label) that fit to the needs and requirements of the Assortment policy of JARA.
• Proposes which products should be programmed for the Weekly bulk, Weekend and in-store promotions.
• Collates additions and deductions relevant to the 4-weeks catalogue and other kind of printed communications.
• Recommends clearance sales and varying delivery schedules to help control stock levels.
• Analyses and gives reports on SKU, category and suppliers performances by applying the 80/20 rule.
• Follows up on the service level (SL) of the suppliers and encourages suppliers to comply with the agreed procedures.
• Provides support to the Category Managers in managing and coordinating the marketing activities for the assigned product lines.
• Monitors daily out of stock information as well as information on price changes.
• Ensures to provide support to the Commercial Manager before starting Supplier negotiations for existing and new range of SKU(s) by undertaking market analysis and research.
• Support the Commercial Manager in undertaking due diligence of suppliers and ensure that new suppliers are recorded and registered on ERP System.
• Develop and maintain a supplier database to strengthen the Purchasing and Supply Chain process.
• Ensure compliance to company guidelines, purchasing policies and procedures during supplier negotiations and contracts
• Co-ordinating and collating supplier samples and brochures for new product listing.
• Process purchase orders, resolve invoicing issues and ensure timely merchandise delivery.
• Assist Category Manager in selecting, pricing and positioning of category products.
• Work with Category Manager in developing category plan and strategies to improve product sales.
• Support Category Managers in collating data reports for Suppliers from the reporting system to develop Joint Business Plans (JBP) with Suppliers.
• Produce and maintain information on supplier non-conformance.
• Manage supplier Invoice Queries and resolve in agreed time - scales.
• Liaise with suppliers on quality problems in conjunction with company quality standards.

Qualifications:

• HND/BSC in any business-related course
• 1 - 3 years’ experience as a Buyer or assistant Buyer

Competencies:

• Eager to discover the possibilities of the suppliers’ market
• Commercial-administrative and negotiation skills
• Team player
• Excellent attention to details
• Strong communication and interpersonal skills
• Understands (local) customer tastes, behaviors and the effect on sales
• Energy, drive, and a strong can-do attitude (getting-it-done mentally).
• Excellent usage of Microsoft Application and ERP Systems.