Invitation to Bid (ITB) Framework Agreement for Vehicle Rental Services and Provision of Refreshments for GISCOR Field Operations at Grassroot Initiative for Strengthening Community Resilience

Date: 11th November 2025

Introduction

Grassroot Initiative for Strengthening Community Resilience (GISCOR) invites qualified, reliable, and reputable vendors to submit sealed bids for the establishment of Framework Agreements (FWAs) under the following categories:

Category 1: Framework Agreement for Vehicle Rental Services

Category 2: Framework Agreement for Provision of Refreshments

These FWAs will support GISCOR’s field operations, workshops, trainings, meetings, and missions across its project locations in Northeast (Borno and Adamawa States) and Northwest (Sokoto and Zamfara States).

1. Scope of Work

Category 1 – Vehicle Rental Services

The selected service provider(s) will provide vehicles on demand for staff movement, field assessments, logistics support, and other operational activities. Services may include:

• Rental of vehicles (cars, vans, buses, 4x4 pickups, and trucks)
• Provision of qualified drivers with valid licenses
• Vehicles in good mechanical condition, with valid insurance and registration
• Fuel-inclusive or exclusive rental options

Category 2 – Provision of Refreshments

The selected vendor(s) will supply assorted refreshments (meals, snacks, beverages, and bottled water) for GISCOR’s workshops, trainings, meetings, and field missions. Supplies must meet hygiene and safety standards as detailed in the financial offer form and technical specifications.

1. Duration
   The Framework Agreements will be valid for one (1) year, with the possibility of extension based on satisfactory performance and availability of funds.
2. Eligibility Criteria
   Eligibility requirements are provided in each tender dossier.
3. Bid Submission

All bids must be submitted in sealed envelopes clearly marked with the appropriate category:

• Category 1 – Vehicle Rental Services –  FWA/GISCOR/NG/VEHICLE RENTAL/2025/11/001
  Tender dossier can be downloaded via: https://drive.google.com/drive/folders/1I2DdHOrnPcvfm-akcr055CUzGixcJanz?usp=sharing
• Category 2 – Provision of Refreshments –NG/GISCOR/REFRESHMENT/FWA/2025/11/02
  Tender dossier can be downloaded via : https://drive.google.com/drive/folders/1I2DdHOrnPcvfm-akcr055CUzGixcJanz?usp=sharing

Bid Opening

• Bids will be opened immediately after the submission deadline in the presence of the Procurement Committee. Late submissions will not be considered.

Evaluation Process

• Evaluation will be conducted in accordance with GISCOR’s Procurement Guidelines and will include:
• Administrative and eligibility compliance check
• Technical evaluation (capacity, experience, quality assurance)
• Financial evaluation (competitiveness and value for money)

GISCOR reserves the right to conduct physical verification of vendors’ offices, vehicles, or food production facilities as part of due diligence.

Disclaimer

GISCOR reserves the right to accept or reject any bid, cancel the bidding process, or award contracts in whole or in part, without obligation to justify its decision. Submission of a bid does not constitute a commitment by GISCOR.