Inventory Officer at Smileville Ortho-Dental Ltd

About the Role

• We are seeking a highly organized and detail-oriented Inventory Officer to oversee and manage all inventory operations. The ideal candidate will ensure the availability of dental production materials, consumables, and office supplies to support smooth day-to-day operations.
• The role involves stock receipt, storage, issuance, tracking, reconciliation, documentation, and periodic audits. You will work closely with the finance team to maintain accurate records, prevent stock-outs, optimize usage, and ensure compliance with inventory procedures.

Key Responsibilities

Inventory Management & Stock Control

• Maintain real-time and accurate inventory records for all materials.
• Monitor minimum stock levels and initiate timely replenishment.
• Track material movement and ensure proper documentation.
• Conduct routine stock counts and reconcile variances.

Receiving & Storage

• Receive and verify all delivered items against purchase orders.
• Inspect materials for quality and damages.
• Label, arrange, and store items properly for safety and accessibility.

Issuance & Consumption Tracking

• Issue materials to production or departmental teams based on approved requisitions.
• Track material consumption per job/project and update usage records.
• Communicate shortage alerts or unusual consumption trends.

Reporting & Documentation

• Prepare accurate weekly and monthly stock status reports.
• Maintain digital and physical inventory logs.
• Provide insights on consumption trends and reorder needs.

Stock Audit & Compliance

• Conduct weekly, monthly, and quarterly stock counts.
• Support internal audits and enforce inventory SOPs.
• Report and document damages, losses, or discrepancies.

Vendor & Procurement Support

• Liaise with the procurement team and suppliers on stock orders.
• Track delivery timelines and follow up on pending items.
• Maintain updated vendor and pricing records.

Requirements

• SSCE / NCE holders
• Minimum of 2 years inventory experience, preferably in retail, manufacturing, or healthcare.
• Proficiency with Microsoft Office and inventory management software.
• Strong analytical, organizational, and problem-solving skills.
• High attention to detail and integrity.
• Familiarity with dental/medical materials is an added advantage.