Inventory Manager at AMO Farm Sieberer Hatchery Limited

Job Purpose

• To efficiently manage and optimize the company's inventory levels, ensuring accurate record-keeping, stock availability, loss prevention, and effective coordination between procurement, production, and sales departments. 
• The role is critical in minimizing inventory costs while ensuring production continuity and timely order fulfillment.

Key Roles and Responsibilities
Inventory Planning & Management:

• Develop and implement inventory control systems and practices to manage raw materials, packaging, WIP (work-in-progress), and finished goods.
• Maintain optimal inventory levels across multiple storage locations to support production and sales activities.
• Ensure alignment between demand forecasting, inventory levels, and supply planning.
• Monitor and track all stock movements using ERP systems and generate regular inventory reports.
• Coordinate and reconcile physical stock counts with system records, investigating and resolving discrepancies.

Warehouse & Stock Operations:

• Oversee warehouse layout and storage systems to optimize space and improve material flow.
• Ensure FIFO (First In First Out) and FEFO (First Expiry First Out) inventory principles are enforced.
• Establish and enforce safety and hygiene standards across all storage facilities.
• Collaborate with warehouse teams to ensure accurate labeling, stacking, and handling of goods.

Data Management & Reporting:

• Generate and interpret reports related to inventory accuracy, turnover, slow-moving items, shrinkage, and obsolete stock.
• Provide actionable insights to management based on stock trends and performance metrics.
• Develop KPIs and dashboards for inventory performance tracking.

Team Management & Collaboration:

• Supervise inventory and warehouse staff, including performance monitoring and training.
• Work closely with procurement, production, quality control, logistics, and sales departments to ensure cross-functional alignment.
• Ensure clear documentation, stock traceability, and compliance with internal and external audit requirements.

Process Improvement & Compliance:

• Continuously improve inventory processes and implement best practices to increase efficiency and reduce losses.
• Ensure compliance with company policies, food safety regulations, and audit standards.
• Implement controls to prevent theft, spoilage, and inventory-related risks.

Education and Qualifications

• B.Sc./HND in Supply Chain Management, Logistics, Business Administration, Accounting, or a related field.
• Professional certifications in inventory, warehouse, or supply chain management (e.g., APICS, CIPS, CILT) are an added advantage.

Experience Required:

• Minimum of 5–7 years of relevant experience in inventory or warehouse management, preferably in the FMCG or food manufacturing sector.
• Strong understanding of ERP systems and inventory software (e.g., SAP, Oracle, Microsoft Dynamics).

Skills and Competencies:

• In-depth knowledge of inventory control systems and best practices
• Excellent analytical and problem-solving skills
• Strong leadership and team management abilities
• High attention to detail and organizational skills
• Proficient in Microsoft Excel and inventory reporting tools
• Good communication and collaboration skills
• Ability to work under pressure and meet tight deadlines
• Strong understanding of quality standards, food safety, and regulatory compliance

Expected Behavioural Traits:

• Accountability: Takes ownership of tasks and results
• Integrity: Honest and trustworthy in handling stock and records
• Proactiveness: Anticipates issues and acts to prevent them
• Efficiency: Delivers accurate results within required timeframes
• Discipline: Maintains process and documentation consistency
• Team Spirit: Works collaboratively across departments