Inventory Management Officer at Catholic Relief Services (CRS)

Job Summary: 

You will help coordinate activities related to warehouse maintenance and goods receipt, storage handling, monitoring, and dispatch in support of the delivery of high-quality programming to the poor and vulnerable. You will help ensure goods entrusted to the organization by donors are maintained applying established standards and in compliance with CRS and donor regulations, and international and local supply chain accountability standards and requirements.

Roles and Key Responsibilities: 

• Coordinate activities to ensure warehousing/storage facilities and all necessary equipment and supplies are secured and maintained in excellent physical condition and quantities for proper storage and safeguarding of goods. Conduct routine daily inspections and take immediate action to eliminate damages and deficiencies.
• Conduct and record cycle counts and support the completion of physical inventory counts.
• Conduct asset verification periodically for the CP and Sub Recipients (if applicable).
• Manage the Country Program’s fixed asset register.
•  Coordinate with the logistics team to schedule the timely receipt, dispatch, and delivery of goods to extended distribution points and/or partners. Maintain up-to-date information on the status of the movement of relief goods.
• Make reservations on insight based on dispatch plans.
• Ensure the virtual and physical inventory match.
• Create inter-org transfers to other inventory organizations (IOs), and sub inventories transfers to locations within IOs.
• Help coordinate receipt (offloading, checking, and verifying quantities/weight and quality) and dispatch (packing, labeling, loading); and ensures verification, preparation, and maintenance of accurate, complete, and up-to-date documentation on all goods received and shipped.
•  In collaboration with the Procurement unit ensure timely receipt of goods into the warehouse.
• Receive goods against purchase orders and put away items in the warehouse.
• Plan and supervise the work of casual laborers.
• Oversee and assist storage and inspection of goods to ensure they are in excellent condition. Provide support in damage and/or loss handling and replenishment of goods to ensure adequate stock levels are maintained in accordance with program needs.
• Support an efficient and reliable inventory stock control system for goods and warehouse materials/equipment and oversees maintenance of an up-to-date stock record in Insight.
• File and distribute documents as required and assist with the preparation of reports related to goods movements, damage, or loss, inventory stock control, and warehouse activities.

Required Languages - Fluency in written and spoken English is required.  

Knowledge, Skills and Abilities  

• Good coordination, prioritization, and time management skills 
• Ethical conduct in accordance with recognized professional and organizational codes of ethics.
• Good communication and relationship management skills.
• Proactive, resourceful, solutions-oriented and results-oriented.
• Knowledge of Warehousing, Inventory and Logistics management.
• Working knowledge of Insight for Inventory management.
• Ability to work collaboratively.
• Ability to multitask and deliver work to tight deadlines

Preferred Qualifications 

• Membership of the Chartered Institute of Procurement & Supply or Chartered Institute of Logistics and Transport will be an added advantage.
• Proficiency in MS Office package (Excel, Word, PowerPoint).
• Ability to use analytical & visualization tools will be an added orientation.
• Knowledge and experience with various public donors’ regulations

Basic Qualifications 

• Bachelor's Degree in Accounting, Finance, Statistics, Economics, or related field. 
• Minimum of 3 years work experience in inventory or warehouse coordination, preferably with an international organization
• Knowledge and understanding of inventory management and control principles. 
• Ability to manage manual workforce.
• Proficient in the use of Insight Inventory Module or any other ERP for inventory management.
• Proficient in MS Office package (Excel, Word). Experience with database management systems (e.g. MS Access) is a plus.