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  • Posted: May 29, 2023
    Deadline: Jun 11, 2023
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    Catholic Relief Services (CRS) is an International non-governmental organization supporting relief and development work in over 99 countries around the world. CRS programs assist person on the basis of need, regardless of creed, ethnicity or nationality works through local church and non-church partners to implement its programs, therefore, strengthening ...
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    Inventory Management Officer

    Job Summary: 

    You will help coordinate activities related to warehouse maintenance and goods receipt, storage handling, monitoring, and dispatch in support of the delivery of high-quality programming to the poor and vulnerable. You will help ensure goods entrusted to the organization by donors are maintained applying established standards and in compliance with CRS and donor regulations, and international and local supply chain accountability standards and requirements.

    Roles and Key Responsibilities: 

    • Coordinate activities to ensure warehousing/storage facilities and all necessary equipment and supplies are secured and maintained in excellent physical condition and quantities for proper storage and safeguarding of goods. Conduct routine daily inspections and take immediate action to eliminate damages and deficiencies.
    • Conduct and record cycle counts and support the completion of physical inventory counts.
    • Conduct asset verification periodically for the CP and Sub Recipients (if applicable).
    • Manage the Country Program’s fixed asset register.
    •  Coordinate with the logistics team to schedule the timely receipt, dispatch, and delivery of goods to extended distribution points and/or partners. Maintain up-to-date information on the status of the movement of relief goods.
    • Make reservations on insight based on dispatch plans.
    • Ensure the virtual and physical inventory match.
    • Create inter-org transfers to other inventory organizations (IOs), and sub inventories transfers to locations within IOs.
    • Help coordinate receipt (offloading, checking, and verifying quantities/weight and quality) and dispatch (packing, labeling, loading); and ensures verification, preparation, and maintenance of accurate, complete, and up-to-date documentation on all goods received and shipped.
    •  In collaboration with the Procurement unit ensure timely receipt of goods into the warehouse.
    • Receive goods against purchase orders and put away items in the warehouse.
    • Plan and supervise the work of casual laborers.
    • Oversee and assist storage and inspection of goods to ensure they are in excellent condition. Provide support in damage and/or loss handling and replenishment of goods to ensure adequate stock levels are maintained in accordance with program needs.
    • Support an efficient and reliable inventory stock control system for goods and warehouse materials/equipment and oversees maintenance of an up-to-date stock record in Insight.
    • File and distribute documents as required and assist with the preparation of reports related to goods movements, damage, or loss, inventory stock control, and warehouse activities.

    Required Languages - Fluency in written and spoken English is required.  

    Knowledge, Skills and Abilities  

    • Good coordination, prioritization, and time management skills 
    • Ethical conduct in accordance with recognized professional and organizational codes of ethics.
    • Good communication and relationship management skills.
    • Proactive, resourceful, solutions-oriented and results-oriented.
    • Knowledge of Warehousing, Inventory and Logistics management.
    • Working knowledge of Insight for Inventory management.
    • Ability to work collaboratively.
    • Ability to multitask and deliver work to tight deadlines

    Preferred Qualifications 

    • Membership of the Chartered Institute of Procurement & Supply or Chartered Institute of Logistics and Transport will be an added advantage.
    • Proficiency in MS Office package (Excel, Word, PowerPoint).
    • Ability to use analytical & visualization tools will be an added orientation.
    • Knowledge and experience with various public donors’ regulations

    Basic Qualifications 

    • Bachelor's Degree in Accounting, Finance, Statistics, Economics, or related field. 
    • Minimum of 3 years work experience in inventory or warehouse coordination, preferably with an international organization
    • Knowledge and understanding of inventory management and control principles. 
    • Ability to manage manual workforce.
    • Proficient in the use of Insight Inventory Module or any other ERP for inventory management.
    • Proficient in MS Office package (Excel, Word). Experience with database management systems (e.g. MS Access) is a plus.

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    Project Assistant - Cash and Asset Transfer

    Job Summary:

    As Cash and Asset Transfer Project Assistant you will provide support for day to day implementation, reporting and technical support for all CRS CAT interventions CRS Maiduguri, under the direction of the CAT SPO. You will schedule and execute CAT activities for sector program teams, in compliance with CRS and donor requirements for accountability, transparency and data protection. Under the direction of the SPO, you will provide technical support to program, SCM and MEAL staff as required on the implementation of CAT interventions on the RedRose platform, including the generation of beneficiary lists, the printing of cards, the generation of vendor payment reports and the extraction of program performance data from the database required for mandatory MEAL target reporting. 

    Roles and Key Responsibilities: 

    • Support the timely and efficient implementation of CRS CAT interventions on the RedRose platform in compliance with CRS and donor standards and requirements;
    • Develop and maintain effective communications and working relationships with MEAL, SCM and program staff for CRS and consortium partners in the planning, implementation and reporting of CAT interventions;   
    • Under the direction of the SPO, carry out authorized e-voucher top-ups according to the approve schedule and target beneficiary list;
    • Support in the extraction and reporting of program data on CAT from the Red Rose platform. Generate registration lists for program and MEAL teams as required; 
    • Report any technical system, device or data challenges with RedRose to the supervisor in a timely manner; 
    • Support in the maintenance of the RedRose database records for including data on program participants, transfer amounts, and program outcomes. 
    • Provide support to field staff on the use of the RedRose platform and data collection devices; 
    • Assist in providing technical support and training to consortium partners and contracted CRS vendors in the use of Red Rose CAT devices; 
    • Generate essential transaction reporting from RedRose to support the timely processing of financial requests/disbursements/liquidations;
    • Support the day-to-day management of the RedRose CAT platform to generate reports on program beneficiaries and financial transactions; 
    • Undertake the printing, activating and tracking of CRS program beneficiary cards and assist CRS partners with this as required;
    • Prepare transactional documents in support of project operations processes and support and facilitate coordination of transaction processing;
    • Under the direction of the SPO, carry out property management processes, including property receipt and distribution, property labeling, and physical counts of RedRose devices and smart cards. Idnetfu and report faulty equipment and manage stock levels; 
    • Provide field support to CRS and partner staff conducting CAT interventions as needed;
    • Perform any other duties as assigned by the Supervisor.

    Required Languages - Fluency in  both English and Hausa is essential. Understanding of one or more of the languages of Borno, such as Kanuri or Shuwa Arabic is desirable. 

    Travel - The post is based in Maiduguri and includes 40% travel to field locations in the Jere area of Maiduguri and also other CRS program locations in Borno State.

    Knowledge, Skills and Abilities  

    • Good time management skills with ability to work on multiple tasks
    • Strong customer service orientation with good communication and interpersonal skills
    • Proactive, resourceful, solutions oriented and results-oriented  

    Basic Qualifications 

    • Bachelors' Degree/HND in information management, information technology, or any other relevant field.  
    • Experience in using the RedRose platform for CAT interventions.
    • Experience in MS Office package (Excel, Word, PowerPoint, Visio) and information management systems. 

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    Senior Project Officer - Cash and Asset Transfer

    Job Summary:

    As the Senior Program Officer (SPO) Cash and Asset Transfer (CAT) you are responsible for overseeing the planning, implementation, supervision and reporting of all cash and asset transfer interventions for all sector teams and programs implemented in CRS Maiduguri. You will supervise the CAT Project Assistant(s) in CRS Maiduguri and ensure the timely and effective planning, execution and reporting of all program sector transfers, in coordination with budget managers and sector teams and in compliance with CRS and donor requirements for transparency, accountability and data protection. You will also coordinate closely with the CRS Maiduguri MEAL team to ensure that mandatory program data from RedRose are accurately collected, analyzed, and reported. 

    You will manage the customer relationship for CRS Maiduguri with the RedRose database service provider, following up procurements of equipment and addressing database and reporting challenges. You will also develop and submit the monthly RedRose reports for CRS Maiduguri to CRS HQ. You will provide basic training on RedRose to CRS program and MEAL teams and technical guidance and troubleshooting all for cash and asset transfers in CRS Maiduguri. You will lead your team in providing orientation to vendors on the correct use of the CAT devices for transfers. You will be responsible for ensuring the extraction of timely, accurate and complete CAT vendor reports from RedRose to support the payments for CRS’s contracted CAT vendors in Borno State.

    Roles and Key Responsibilities:

    • Oversee the implementation of CAT activities for all CRS Maiduguri sector programs. Coordinate with budget managers , the SCM team and sector leads to ensure that CAT interventions are planned and executed effectively and efficiently, and in compliance with CRS and donor requirements;
    • Manage the RedRose database for all programs in CRS Maiduguri. Manage the communications and supplier/client relationship for CRS Maiduguri with RedRose, in consultation with the CRS HQ Technical Advisor. Develop and submit the monthly RedRose reports for CRS Maiduguri to CRS HQ;
    • Develop and maintain a comprehensive RedRose system to manage program data for all CRS programs in Maiduguri, including data on program participants, transfer amounts, and program outcomes;
    • Provide capacity building and technical support to all sector program and MEAL staff on RedRose data management systems and report generation for mandatory target reporting; 
    • Develop and maintain strong working relationships with program and MEAL teams in CRS and consortium partners in Maiduguri. Coordinate with the MEAL team to ensure that CAT program data are accurately collected, analyzed, and reported, and that programmatic lessons are learned and shared across sectors and programs;
    • Provide capacity building and technical trouble shooting on data management and the RedRose platform to partners as required. Participate in orientation and training with CRS SCM team for CRS contracted vendors on the CAT system and the use of RedRose devices; 
    • Ensure timely processing of financial requests/disbursements/liquidations by the CAT team. Ensure that advance requests are processed timely and with complete documentation to expedite the payment process for CAT vendors; 
    • Ensure program sector baskets contents and the setting of commodity price ceilings are planned and coordinated with CRS program and SCM teams; 
    • Supervise the day-to-day management of the RedRose CAT platform by the CAT team to ensure effective management of beneficiary and financial transaction information, in compliance with CRS and donor policies on data protection;
    • Oversee the CAT team in the preparation of top-ups, card printing and the preparation of financial and program data analysis reports; 
    • Proactively identify issues and challenges on the CAT system and provide solutions to CRS program and MEAL managers; 
    • Perform any other duties as required by the supervisor. 

    Required Languages - English and Hausa are essential. Knowledge of one or more of the languages spoken in Borno State, such as Kanuri or Shuwa Arabic is an advantage 

    Travel - The post is based in Maiduguri and includes 40% travel to field locations in the Jere area of Maiduguri and also other CRS program locations in Borno State

    Knowledge, Skills and Abilities

    • Strong critical thinking and creative problem-solving skills with ability to make sound judgment.
    • Demonstrable capacities in team working and cross-sectoral planning and implementation.
    •  Strong relationship management skills and the ability to work effectively with culturally diverse groups 
    • Experience in managing relationships and performance with partner organizations and representing programs to local stakeholders.
    • Strong written and verbal communication skills with ability to write reports and make presentations;
    • Proactive, results-oriented, and service-oriented.
    •  Experience using MS Windows and MS Office packages (Excel, Word, PowerPoint), Web Conferencing Applications, information management systems.

    Preferred Qualifications

    • Experience working with partners, participatory action planning and community engagement.
    • Staff supervision experience a plus.
    • Experience monitoring projects and collecting relevant data.
    • Experience using MS Windows and MS Office packages (Excel, Word, PowerPoint).

    Basic Qualifications

    • Minimum of 4 years of work experience in project support, ideally in the field of Cash and Asset transfer and for an NGO.
    • Bachelor's degree in information management, information technology, or any other relevant field; 
    •  Experience working with consortium partners in multi-sectoral programs; 
    • Experience in supervising and implementing CAT interventions is essential; 
    • Experience monitoring projects and using data collection tools; 
    • Experience using MS Windows and MS Office packages (Excel, Word, PowerPoint);
    • Extensive technical experience of using online data collection and data management platforms, particularly CommCare, RedRose and PowerBi ;
    • At least three years of experience in managing MIS systems, preferably in the context of humanitarian or development programs;
    • Strong technical skills in the use of data management software and systems.
    • Strong coordination and organizational skills, with the ability to manage multiple tasks and priorities effectively;
    • Strong supervisory, team management and delegation skills;
    • Demonstrable capacities in facilitation, communication and training delivery MIS for non-technical end users.

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    Awards Management Officer - I

    Job Summary:

    As Award Management Officer, you will be responsible for the overall financial management of all projects implemented in Maiduguri. You will oversee the effective and appropriate use of financial resources of the project and will develop effective mechanisms for budgeting, expenditure and liquidation tracking, and financial reporting, for the prime partner and any sub-awardees. You will oversee financial management and reporting on all CRS awards implemented in Maiduguri. You will ensure that project financial management processes for the project follow Generally Accepted Accounting Principles (GAAP), donor (USAID/BHA) rules and regulations, and country legal requirements, and that all required project financial reports are prepared and submitted in a timely manner. You will also contribute to CRS business development by the development of budgets for new concept notes and proposals and the revision of budgets for existing grants, as required. 

    Specific Job Responsibilities: 

    Team management and finance capacity building

    • Serve as the key point person on all issues related to financial transaction records for CRS Maiduguri.
    • Provide proactive advice, support, and capacity building to budget and program managers, staff, and subrecipients to ensure compliance with standards and proper records of financial transactions, as well as to support strengthening of internal control.
    • Support the CP’s strategy for local capacity building by recruiting and training finance interns as potential candidates for finance assistant posts in CRS Maiduguri. 

    Grant Management and Budgeting 

    • Ensure setup and maintenance of all data required for processing financial transactions for assigned projects in Maiduguri in Insight financial accounting package.
    • Review and validate supporting documentation before processing of financial transactions to ensure all required documents are accurate and complete and authorizations are in place.
    • Review General Ledger and PPM transactions for errors and recommend correction where necessary.
    • Provide technical support to the design and review of program budgets for new awards with program teams. Ensure draft budgets for CRS and sub-recipients conform to CRS and donor formats and templates for allowable expenditure types. Support budget holders in the revision of budgets for existing awards and the development of pipeline projections for funds obligation request to donors.
    • Perform variance analyses to assist the Budget Holders with decision-making and proper management of financial resources. 
    • Perform a monthly review of commitment balances for CRS Maiduguri projects in coordination of the program and supply chain team and follow up where necessary.
    • Ensure efficient management of cash flows and availability of sufficient and optimal cash in the NE’s operating account through monitoring cash balances (both cash-in-bank and cash-on-hand), preparing bank reconciliations, analyzing, and forecasting cash needs.
    • Monitor grant amendments, update grant files, submit copy of amendment documents to Catholic Relief Services by uploading relevant documents on gateway and monitor grant expiry period for all Maiduguri based grants. 
    • Coordinate grant closure activities with the Head of Finance, respective project/grant managers and HQ/Finance to ensure that expired grants are fully closed out as per donor regulations. 
    • Support the Head of Finance during the Month/Year End closure and other Finance related activities.

    Sub-recipient Financial Management 

    • Set and monitor sound accounting and financial reporting procedures for all projects implemented in Maiduguri subrecipients and partners following established standards. 
    • Review and recommend SR’s advances and liquidations documents for accuracy and ensure expenses are classified to accurate task number and that proper sub-recipient expenditure types are charged. 
    • Assess, evaluate, and monitor subrecipient financial management processes in accordance with policy and strengthen capacity of partner in financial accounting and transactions. 

    Financial Reporting and Auditing 

    • Ensure financial reports for all Maiduguri projects are generated accurately and disseminated timely as per established reporting schedules and assist staff and subrecipients with financial reports analysis.
    • Oversee maintenance of a good filing system of required supporting documentation to ensure easy access and retrieval, and a reliable and easy to follow audit trail. 
    • Be the lead in all Maiduguri tax related issues with Borno Inland Revenue Services

    Basic Qualifications

    Education 

    • Bachelor’s degree in accounting, Finance, Economics, Business Administration with courses in accounting, or a qualification in accounting (ICSA/ACCA or equivalent)
    • At least five years’ experience in financial management for large, complex projects, of which at least  three years were working in the field of international development.

    Knowledge, Skills, and Abilities 

    • Extensive financial and grant management experience working with non-governmental organization sub-recipients and other sub-grantees.
    • Familiarity with USAID financial regulations, policies, and practices. 
    • Knowledge of Enterprise Accounting software or similar financial management and reporting software.
    • Flexibility to work both in a team and independently.
    • Proficiency in Microsoft Office suite, including Word, Excel, and Outlook.
    • Full professional proficiency in spoken and written English; and
    • Proven leadership and ability to build and motivate diverse and talented teams.
    • Proven experience in building and maintaining institutional linkages.
    • Ability to work to meet deadlines in multiple tasking environments.
    • Excellent organization, planning and analytical skills; detail oriented.
    • Excellent communication and interpersonal skills, with demonstrated strength in relationship management.

    Preferred Qualifications

    • Experience engaging with partner organizations.
    • Experience contributing to the development of technical proposals.
    • Experience using MS Windows and MS Office packages (Excel, Word, PowerPoint), Web Conferencing Applications, information management systems.

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    Finance Assistant

    Job Summary:

    As Finance Assistant you will provide comprehensive  and efficient information, clerical, and accounting services to assist the Finance Department in CRS Maiduguri  in executing processes and delivering service needs that support high-quality programs serving the poor and vulnerable. As part of an experienced finance team, you will deliver quality support in your role, applying clearly defined accounting and financial reporting processes, procedures and service standards.

    Roles and Key Responsibilities:

    • Process e-voucher and other vendor payments using the approved documentation checklist; 
    • Update the payment tracker and share a weekly progress report of payments with the budget managers and  program leads;
    • Create invoices to record partner liquidations following the approved guidelines;. 
    • Perform data entry for financial transactions recording, following confirmed  validation by the authorized supervisory Finance staff.
    • Keep custody of various finance documents (e.g. blank/undelivered checks, fuel coupons, etc.). 
    • Any other task as may be required by the AMO or designate.

    Required Languages - English and Hausa are essential. Fluency in another language spoken in Borno State, such as Kanuri or Shuwa Arabic would be an advantage

    Travel -Must be willing and able to travel up to 20 %.

    Knowledge, Skills and Abilities

    • Excellent organizational  and administrative skills with great attention to detail;
    • Time management   and the ability to schedule tasks  logically to complete assignments and meet deadlines;
    • Team working and collaborative skills; 
    • Ethical conduct in accordance with recognized professional and organizational codes of ethics;
    • Proactive, resourceful, solutions oriented and results oriented;
    • Strong customer service ethic and abilities. 

    Preferred Qualifications

    • Experience using MS Office packages, in particular Excel and Word. Hands-on experience with data entry into online databases and forms.

    Basic Qualifications

    • Bachelors' degree in Accounting or related courses is required. Professional diploma/Certificate or courses in Accounting, Finance, Economics, or Business Administration a plus.
    • Minimum of two years’ work experience in a similar role with some familiarity of standard accounting practices. Experience with an international organization a plus.

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