Human Resources Specialist at Management Sciences For Health - MSH

Ref No: R222

Job Description

• The Project Human Resources Specialist implements practices and activities of the Project Human Resources Management (HRM), providing a full spectrum of HR services at program level linked to organizational needs and objectives.
• The Project HR Specialist serves as a resource person with respect to MSH/USAID regulations.
• Under the direct supervision of the Country HR Manager, S/he works closely with the MSH Country Human Resources Manager in Nigeria and the Regional HR Partner, and the Project Leadership Team to support the achievement of organizational and country mission, goals, and objectives through the development, implementation, and management of HR activities.

Recruitment and placement:

• Ensure all MSH/Donor recruitment policies and procedures are adhered to and recommend improvements.
• In collaboration with PD, DFA and Country HRM, review and prepare recruitment materials including job descriptions, job specifications, adverts and interview questions for positions to be filled.
• Carry out short listing, coordinate & participate in interviews.
• Conduct and manage biodata forms and antiterrorist and reference checks.
• Manage all new hire employment forms.
• Maintains an active and organized data bank of applicants for various positions.
• Plan and conduct/coordinate new employee orientation including provision of information about policies, job duties, working conditions, wages, and opportunities for promotion and employee benefits etc.

Salary and employee benefits management:

• Contributes and ensures that the MSH Nigeria benefits package are evaluated and revised as necessary. Communicate any changes to the project staff.
• Gives input to payroll administration by provision of relevant project human resources information.
• Conduct salary negotiations for new and existing staff. Review all offers to selected candidates, ensuring equity within the different projects.
• Ensure that all promotions are properly justified both technically and in terms of compensation.
• Support initiatives geared towards creation of a safe, healthy and happy workplace such as open-door policy, One MSH policy, trainings and safeguards that promote safety and security at workplace.

Performance management:

• Work with Supervisors/Managers to ensure that all new staff have set objectives for the probation period, manage due dates and decisions to confirm further employment.
• Manage the full cycle performance review process at project level and ensure that deadlines are met. Conduct training during performance review process.
• Assist Supervisors/Mangers I the project with managing performance issues.
• Manage disputes and grievances effectively.
• Plan and conduct various PPRD & supervisors’ training.
• Assist Supervisors/Managers with Development Plans for staff.

HR Information systems:

• Responsible for managing information in the Workday system – accurate and timely submissions.
• Maintain records and compile statistical reports concerning personnel-related data.
• Assist in analyzing statistical data and reports to support appropriate decision making.
• Support the establishment and maintenance of appropriate mechanisms to share ideas i.e. HR database, open discussions, employee-management meetings etc.
• Provision of various HR Information reports to Home office i.e. employee issues reports, HR Information reports necessary for budgeting and data validation.

Employee services:

• Management of staff exits, including conducting of exit interviews.
• Supervision of HR Associate/Coordinator and HR Intern /Associate (if applicable).
• Assist DFA/ Lead to conduct regular and thorough risk assessments in country, and to monitor success of risk mitigation and risk control activities. 
• Ensure compliance with global HR systems in country to and guide staff

Qualifications
Education:

• A BA degree with at least 7 years of experience in human resources management, including recruitment and personnel management is required; or a MA degree with at least 6 years of experience; or Doctorate with at least 5 years of experience.

Knowledge and skills:

• Must have demonstrated understanding of Nigeria Labor laws, Company Act, NGO Act and other relevant laws.
• Experience of managing HR functions in USG funded projects will be preferred.
• Experience managing HR functions in the NGO health sector is an added advantage
• Demonstrated ability to gain the trust and confidence of colleagues and to handle confidential matters discreetly and have experience in conflict resolution.
• Ability to competently assess priorities; manage a variety of complex activities simultaneously in a time-sensitive environment, and meet competing deadlines.
• Excellent interpersonal skills and demonstrated ability to interact professionally with culturally and linguistically diverse staff, clients, and consultants.
• Demonstrated ability to successfully coordinate activities with senior project management staff and proven ability to work successfully on a team in a fast-paced environment.
• Strong organizational skills and attention to detail.
• Excellent oral and written communication skills in English. 
• Demonstrated computer proficiencies, including Microsoft Office Suite, especially Word, Excel, PowerPoint and database management.

Competencies:

• Demonstrated success and familiarity experience in Nigeria is particularly relevant.
• Demonstrated by ability to work both independently and within a team, assess priorities, and manage a variety of activities with attention to detail.
• Demonstrated ability to successfully coordinate activities with senior project management staff and proven ability to work successfully on a team in a fast-paced environment.
• Integrity and friendly approachability.
• Able to maintain high level of confidentiality.
• Demonstrated ability to gain the trust and confidence of colleagues and to handle confidential matters discreetly and have experience in conflict resolution.