Human Resources Assistant at ALIMA

Major Responsibilities:

Facilitating staff movement, Visa and accommodation bookings

Support HR department in movement, visa and accommodation management. He/She is;

• Follow-up visa obtention of visitors and expatriates at the immigration services;
• Responsible for follow up in collaboration with Project Admin manager or HR Supervisors for the renewable for stay permitted for all the expatriate;
• Does all flight bookings of international and National flight for all staff;
• Liaise with Logistics in updating the mission movement board and movement tracking sheets on a weekly basis.
• Arrange for hotel or guesthouse accommodation bookings for visiting staff in Abuja;
• Does monthly tracking of all flight and hotel bookings;
• Liaise with logistics and finance to ensure that ALIMA visitors are provided a phone, airtime, sim card, modem (for field visits), spare keys, per diem and security envelope on arrival.

Administrative management   

• Does all official letters, mission orders etc at the Coordination level;
• Receive the office newspapers and magazines;
• Ensure proper filing of all staffs’ documents physically and on drive;
• Liaise with other departments to organize staff send-forth, meetings, workshops, team bulding etc.
• Can be call to assist the various fields in some recruitments;

REREPORTING RESPONSIBILITIEPORTING

• Travel Information Tracker
• Expatriate visa status tracker
• Staff Contact List
• Movement Tracking sheet

This job description is not intended to be all inclusive and the employee is expected to perform other related tasks as required and assigned.

QUALIFICATIONS

• Minimum of HND in HR, Business Administration or related field of study from a recognized institution, or equivalent work experience.

EXPERIENCE AND SKILLS

ESSENTIAL

• Strong office administration experience or front office experience in a busy environment.
• Minimum one year working experience in a similar role.
• Strong verbal and written communication skills.
• Excellent attention to detail, multitasking and organization skills.
• Self-motivated, ability to work independently, responsible and accountable.
• Approachable, diplomatic, strong interpersonal and team working skills within a multicultural setting.
• Excellent computer skills in Word, Excel, PowerPoint and Outlook. Capacity for analysis, synthesis and reporting of large amounts of information

Contract term: 6 months’ renewable.

Language: English is mandatory (written, read, spoken)