Human Resources and Administrative Officer at White Soul Group

Responsibilities

• Maintain and update physical and digital personnel records like employment forms, guarantors verification forms, employment contracts and PTO requests
• Update internal databases with new employee information
• Gather payroll data like bank accounts and working days for admin personnel and prepare drivers payroll. Prepare payroll for location.
• Prepare reports and presentations on HR-related metrics like total number of hires by department, staff exits and recruitments, employee engagement, etc.
• Handle all aspects of driver and staff recruitment (advertise open positions, receive and review applications, select qualified candidates, plan interviews, verification, reference check, and prepare offer, where necessary).
• Coordinate and facilitate employee onboarding.
• Coordinate the performance management process.
• Respond to employees’ questions about benefits, company policies, etc. Drive implementation of employee benefits and employee enrolments for HMO, pensions, etc,.
• Assist with the design, review implementation and administration of HR policies, procedures and tools regarding recruitment, employment relations, performance management, training and development.
• Assist with data collection and the preparation of various reports (e.g. headcount, leave, turnover). Handle all aspects of punctuality and attendance management, recommending and enforcing sanctions for defaulters.
• Organize, compile, update company personnel records and documentation
• Manage and update HR databases with different information such as new hires, terminations, sick leaves, warnings, vacation and days off
• Draft contracts and agreements as required
• Help organize and manage new employee orientation, on-boarding, and training programs.

Requirements

• Interested candidates should possess a Bachelor's Degree qualification with 3 - 8 years work experience.